Adminstrative Assistant 2
4 days ago
JOB DESCRIPTION
Job Scope & Responsibilities:
· Admin support to a team of 150-200
· IT Hardware Management, distribution, purchases for entire team
· Raising Purchase Orders, Tracking Budgets, Maintaining Data Sheets
· Handling Human Resource tool, Recruiting Tools, Finance Tools
· Seating/Location Management for entire team assignment of seats, internal movements
· Purchases of goodies, Organizing off sites, Meetings, Morale outings etc.
· Exec visits end to end management
· Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments
· on need basis)
· Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions
· Executive Support to Managers with respect to end to end Travel/Raising Expenses, attending to their requests
· Calendar Management
Required Skills:
· Candidate who has worked coordinating and managing admin activities for a large team will be ideal for this role
· Dedicated, Highly responsible & accountable
· Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate
· Effective verbal and written communication skills required
· Good at maintaining confidentiality
· Creative
· Adaptable to changing environments
· Respectful/Great attitude/behavior skills while working with the team and during interactions.
· Ability to accommodate different working styles, maintain high integrity, confidentiality and excellent customer service skills
· Should be caring and sensitive to team’s needs and helping them
· Able to stretch
· Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations
· Passionate about learning, helping and supporting the Team
· Knowledge and proficiency with Microsoft products including Outlook, Excel, Word, PowerPoint etc.
· Able to meet deadlines given attaining 100% accuracy levels
· Must be a strong self-motivated team player who will demonstrate and drive initiatives
· Must have a positive, empathetic and professional approach
· This position requires strong attention to detail & Problem -solving skills
· Ability to react with appropriate urgency and maintain composure in situations and events that require a quick response or turnaround
· Ability to set and prioritize one’s own work agenda and drive team progress in key areas by being proactive, detail oriented, and a strong team player in a busy and sometimes hectic environment
· Dynamics 365 Service Team. The team has presence in Bangalore and Hyderabad. Deals with customers, build custom features, build databases, search facilities for different customers etc.
· This team works closely with Society, Microsoft CDN (Content Delivery Network) ERP (Enterprise Resource Planning), Skype, Microsoft Outlook team. Team collaborates with various Orgs within Microsoft.
· It’s a product team responsible for developing Microsoft CRM Dynamics and customize its features as per the clients need.
· New Hire Request
· Team is constantly growing. So, the Sponsor is looking to hire a person to offload some of her responsibilities.
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