Mail-Room Assistant

For further inquiries regarding thefollowing opportunity please contact one of our TalentSpecialists
Komal

Title: MailRoom Assistant
Location: MemphisTN
Duration: 11Months

Description:
ESSENTIAL FUNCTIONS:

• Receive sort and process mail documents packages andsupplies.
• Notify recipients
• Deliver and pickup mail on scheduled runs
• Record & process accountable mail informationmaintain logs
• Track trace and resolve mailproblems with USPS express and local delivery services
• Prepare mail and packages for external shipment andcoordinate deliveries and pickups (may include USPSpickup/delivery)
• Perform quality checks onoutbound mail
• Validate internal mail addresses
• Bar code address lookup
• Use common mail services including fax air express postalservices
• Fill out shipping forms and/or enterelectronically in shipping terminal per the job ticket
• Perform finishing work on documents to be mailed such asfolding and insertion
• Perform electronic maildistribution (open mail prep scan and distribute)
• Perform fulfillment functions such as assembly packagingshipping and tracking of kitted materials
• Follow mailroom security procedures
• Barcode tracking or face scanning incoming mail andpackages
• Perform logging transmission receiptand timely distribution of faxes
• Shipping andreceiving using automated system to track and manage activityMonitor/order/replenish supplies inventory mail and distributionactivities
• Send and receive email messages
• Arrange alternative courier or shippingservices to meet customer requirements
• Fullyoperate clean and maintain all shipping and mail equipment
• Contact service on mail and shippingequipment if need occurs
• Determine outputpackaging per packaging standards (e.g. process for books tabsetc.)
• Driving (if required)
• Utilize mail equipment per training ; for example:
  • Finishing equipment
  • Inserters
  • Postage meters
  • Envelope printers
  • Scales
  • Pitney Bowes Mail Managementsystems
  • FedEx shipping systems

SKILLS:

• Able to lift and move upto 50 pounds
• Able to demonstrate ability toread write and follow English instructions
• Able to demonstrate PC / Internet Skills Basic
  • Open applications
  • Create and findfile folders
  • Find open rename files usingWindows Explorer (or equivalent)
  • Delete andrecover files
  • Open and send emails (createmail add save attachments)
  • Manage email(create folders change user options)
  • Basicinternet navigation (search; navigate to websites; navigate withinwebsite)
  • Introductory knowledge of MS Word orequivalent (open saved files create basic text documents print andsave documents)
  • Introductory knowledge of MSExcel or equivalent (open saved workbooks data entry basic data andcolumn/row formatting print and save workbooks)
• Able to demonstrate customerservice and communication skills Able to demonstrate ability tomanage multiple tasks
• Able to demonstrateability to perform duties with minimal supervision
• Able to demonstrate ability to perform Data entry

EXPERIENCE:

Experienced delivering services in a client environment

EDUCATION: Minimum: High School diplomaor equivalency

EDUCATION VERIFICATION:Yes

About us: DivIHN the IT AssetPerformance Services organization provides Professional ConsultingCustom Projects and Professional Resource Augmentation services toclients in the MidWest and beyond. The strategic characteristics ofthe organization are Standardization Specialization andCollaboration. DivIHN is an equal opportunity employer.DivIHN does not and shall not discriminate against any employee orqualified applicant on the basis of race color religion (creed)gender gender expression age national origin (ancestry) disabilitymarital status sexual orientation or military status.