Executive Assistant

3 weeks ago

Mumbai, Maharashtra, India AstraZeneca Full-time ₹1 - ₹6 Contract

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Domnic Lewis has been mandated to hire for Executive Assistant

Key Responsibilities

Executive & Administrative Support

Manage the senior leader’s calendar, appointments, travel schedules, and logistics.
Coordinate leadership reviews, governance meetings, and site events, ensuring all materials and logistics are prepared.
Develop presentations, briefing documents, and executive communications with accuracy and clarity.
Handle confidential information with discretion and professional judgment.

Program & Initiative Coordination

Support planning and execution of business or functional programs, tracking deliverables and timelines.
Partner with cross-functional teams to ensure timely follow-up and closure of action items.
Maintain dashboards, trackers, and periodic program updates for leadership visibility.
Assist with engagement, capability-building, and team development initiatives.

Vendor & Operations Management

Coordinate with vendors for meetings, events, and administrative requirements.
Oversee purchase order creation, invoice processing, and vendor payments with Finance and Procurement.
Support high-profile visits, leadership offsites, and conferences.

Communication & Stakeholder Management

Liaise with internal and external stakeholders on behalf of the leader.
Draft and circulate announcements, updates, and meeting minutes.
Provide data consolidation, scheduling support, and follow-ups across leadership projects.

Skills & Competencies

Qualifications & Experience

Graduate degree with 8–12 years of experience in executive support or administrative leadership roles.
Experience managing programs, events, or cross-functional initiatives preferred.
Exposure to multinational or matrix organizations is an advantage.