
Accounts Payable Officer AP
19 hours ago
Role & responsibilities
Booking of invoices in SAP:
- To ensure timely booking of all Employee Related claims and travel accounting documents.
- To ensure timely accounting of travel advance and bank entries related to employee claims.
- To do timely record keeping of documents & ensure their safety.
- Checking of all supporting, approvals as per authority matrix for all claims received for processing & bookings.
- Timely recording of Credit / Debit notes for the shortage of materials & track price difference invoices
- To coordinate with the users in attending the queries related to the accounting of the claims
Ledger Scrutiny / Monthly MIS & Closing activities :
- Timely checking the employee ledgers before extraction of the payments before the due dates
- To ensure timely adjustment of Debit balances with the claims due for payments.
- To ensure the timely adjustment of advance or inform HR to recover as per policy
- To coordinate with the GL team during the month end close & reporting.
- Accurately provisioning the claims which are not booked in AP during the end of the month for closing.
- Ensuring the claims under provisions are booked after the month end closing & subsequently keeping a trace
- on the unbooked claims & communicating with the users for resolving the disputes.
Booking of Vendor Invoice
- To ensure timely booking of vendor invoice and correct accounting.
- To followup for vendor open advances settlement and maintain track.
- Checking of all supporting documents and approvals as per the process and authority matrix.
- To co-ordinate with the user, purchase and other depathtments for invoice related or payment related quesy and resolve.
- Prepare Vendor reconcilation and follow-up for clearing open items.
- GRIR reconcilation and take action on open items.
- Ensure correct accounting of invoices (GL codes, Cost Centers, WBS and Tax Gls)
- Month End Provisions.
- Download verious reports from SAP and Prepare MIS as per requirement.
Audit activities :
Support for documentation verification and auditor query resolutions
NOTE: THIS IS AN OFF ROLE CONTRACTUAL ROLE
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