Executive Assistant and Operations VA

3 days ago

India Shadow Light Studios Full time

Executive Assistant and Operations VA

About SLS

Shadow Light Studios accelerates brands, creators, and entrepreneurs with a high-performance content engine built for the scroll. We specialize in viral short-form, disruptive visual design, and full-stack production that drives awareness, trust, and revenue.

We've delivered for culture-defining brands including Beats by Dre, Apple Music, Monster, Samsung, X Games, JuneShine, Poppi, Jay Shetty, and Machine Gun Kelly.

Recent wins:

  • Scaled Nectar from $2M → $5M in 12 months
  • Grew Johnny Chang to 1M followers in under 8 months
  • Drove 105M+ organic views for Lisa Stelly & Fancy Sprinkles
  • Produced 79M+ paid ad views for Golden Goose

The Role

We're looking for a proactive Executive Assistant and Operations VA to be the right hand to operations and leadership. This role removes friction across sales, production, and finance, keeping pods moving fast and leadership focused. You'll handle outreach, scheduling, finance prep, candidate coordination, and day-to-day organization to keep everything running smoothly.

What You'll Do

  • Run podcast and partner outreach using trackers and templates
  • Own daily PodSync logistics: agendas, notes, and action item capture
  • Maintain editor capacity dashboards and send clear daily snapshots
  • Prepare finance categorization in QuickBooks with a clean monthly checklist
  • Draft and send team notices; maintain communication templates
  • Manage hiring admin: job posts, challenges, Loom submissions, and interviews
  • Keep ClickUp organized with accurate owners, dates, and statuses
  • Record Looms for repeatable processes and maintain an SOP index

What You Bring

  • 3+ years of EA or VA experience supporting an operations lead or founder
  • Strong English writing and professional tone
  • Detail-oriented with confidence in Google Sheets and ClickUp
  • Familiarity with QuickBooks basics and meeting operations
  • Comfortable recording Looms and following SOPs
  • Availability during Americas working hours with reliable internet
  • Experience working within ClickUp
  • Agency or content production background
  • QuickBooks Online month-close prep experience
  • Understanding of video production pipelines (short and long form)

Key Outcomes

  • Outreach and follow-ups run independently without leadership intervention
  • Daily PodSync and same-day action items captured consistently
  • Editor dashboards reflect real-time status and help balance capacity
  • Finance prep accurate and review-ready with minimal rework
  • All-team notices are clear, timely, and professional
  • ClickUp hygiene maintained with no missing owners or overdue tasks

Location & Schedule

  • Remote 
  • Full-time with strong overlap to CST (Must work in US Time Zone)

  • VAS Specialist, IN VAS team

    4 days ago

    India Amazon Music Full time

    Job Description Description Are you customer obsessed, flexible, smart and analytical, strategic yet execution focused and passionate about e-commerce Are you an experienced, entrepreneurial leader with a strong work ethic If yes, this opportunity at Amazon Home Services will appeal to you. We are looking out for candidates for VAS Specialist role. In this...

  • VAS Specialist, IN VAS team

    2 days ago

    Bengaluru, India Amazon Full time

    Job Description Description Are you customer obsessed, flexible, smart and analytical, strategic yet execution focused and passionate about e-commerce Are you an experienced, entrepreneurial leader with a strong work ethic If yes, this opportunity at Amazon Home Services will appeal to you. We are looking out for candidates for VAS Specialist role. In this...

  • Virtual Assistant

    4 weeks ago

    Vadodara, India Zinq Software Labs Full time

    Job Description Job Title: Recruiter Virtual Assistant (Recruiter VA) Location: Vadodara, India Experience: 12 Years (Minimum) Work Type: Full-Time | 5 Days Working Shift: Rotational (Start time between 4:00 PM 10:00 PM) | 10-hour work schedule Joining: Immediate About The Role We are looking for a Recruiter Virtual Assistant (Recruiter VA) to join our...

  • VA/VE Engineers

    2 weeks ago

    Hyderabad, Telangana, India, Telangana Apollonian Technologies Pvt. Ltd. Full time

    Value Analysis / Value Engineering (VA/VE) – Tooling Engineer ( 4 positions)Experience: 5+ years (Hands-on in precision tooling and die development) Role DescriptionThis is a full-time, on-site role located in Hyderabad for the VA/VE (Value Analysis/Value Engineering) Engineer position. The VA/VE Engineer will be responsible for identifying, analyzing, and...

  • Manager - IN/VAS

    2 weeks ago

    India Vodafone Idea Limited Full time ₹ 6,00,000 - ₹ 18,00,000 per year

    Role TM- prepaid System Ops & AdminFunction / Department Technology Location KolkataJob Purpose Operation & Maintenance of IN and related NodesImplementation of new Nodes and Integration with existing network elements Expansion and upgradeHardware support and Inventory ManagementUser access management in IN and VtopupRegulatory Compliances & Process...

  • Manager-IN/VAS

    1 week ago

    India Vodafone Idea Limited Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    Vodafone Idea Limited is an Aditya Birla Group and Vodafone Group partnership. It is India's leading telecom service provider. The Company provides pan India Voice and Data services across 2G, 3G and 4G platform. With the large spectrum portfolio to support the growing demand for data and voice, the company is committed to deliver delightful customer...

  • Executive Assistant to CEO

    4 weeks ago

    , india Options Executive Search Pvt. Ltd. Full time

    Job Title: Executive Assistant to CEO Location: Jangareddyguddem, Andhra Pradesh Job Type: Full-Time Our client is a palm oil milling and refining company, has transformed from an agri-trading to an edible oils business. Our client plans to enter the consumer and industrial markets, while also focusing on products for the future food/confectionery markets....

  • Executive Assistant

    1 day ago

    Gurugram, Haryana, India, IN Athena Executive Search & Consulting Full time

    JOB SUMMARYAthena Executive Search & Consulting (AESC) is seeking an Executive Assistant to support the leadership team in managing and organizing workflow. This role is pivotal in enhancing operational efficiency within our boutique consulting firm, located in Gurgaon, Haryana, India. Ideal candidates should possess 0-2 years of experience in executive...

  • Catalog Assistant, VAS

    3 weeks ago

    India Amazon Music Full time

    Job Description Description Are you customer obsessed, flexible, smart and analytical, strategic yet execution focused and passionate about e-commerce Are you an experienced, entrepreneurial leader with a strong work ethic If yes, this opportunity at Amazon Home Services will appeal to you. We are looking out for candidates for Catalog Specialists. In this...

  • Virtual Assistant

    3 weeks ago

    India ConnectedStars Full time

    Job Title: Virtual Assistant Partner (US Clients/Market)Location: Remote (Work from Anywhere)Engagement: Partner / FreelanceExperience: 2–10 years (preferred with US exposure)Timings: Night shiftsAbout the RoleWe are expanding our ConnectedStars Partner Network — a global community of Virtual Assistant Partners (VAPs) who support businesses and...