Executive Assistant

3 days ago

Kolkata, West Bengal, India Genius Consultants Full time ₹ 2,50,000 - ₹ 5,00,000 per year
  • Manage emails, information, & other communications and answer, highlight and prioritize those that need MD attention.
  • Plan and maintain MDs calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all his meetings.
  • Make travel tickets, Visa, Forex and accommodation arrangements for both domestic & international.
  • Prepare domestic & international Travel Statement Expense Reports.
  • Give tasks to all the HOD on behalf of MD & Director and follow up the same.
  • Preparing MIS and Consolidated report based on difference after receiving the data from all the HOD.
  • Act as 'follow-up Manager' across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed.
  • Approving leave of all the HOD on behalf of MD.
  • Act as the point of contact among executives, employees, clients and other external partners.
  • Type up notes, emails, presentations and reports; circulate and file information effectively.
  • Book transport and accommodation as and when required.
  • Manage weekly schedule & calendars and set up meetings.
  • Attending every Leadership Team meeting with MD to take notes of minutes of the meeting.
  • Making credit cards and clubs membership payments.
  • Engaging in project management and activity in each project domestically and internationally and updating each and every status to MD.
  • Assist in business development part of the company.
  • Handling MD's related courier & dispatch and Co-ordinating with warehouse for office supply needs or sending the products as Gifts to MD business contacts for promotion of our brand.
  • Guiding the Front desk for the MD's Visitors.
  • Maintain administrative systems and managing event coordination.
  • Managing confidential information of MD and company's clients & partners.
  • Manage information flow in a timely and accurate manner.
  • Perform other assistance as assigned by the MD and act as the face of the company.

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