PA to CEO

Company Overview

ARYA INDUSTRIAL SOLUTIONS is a leading firm specializing in providing comprehensive solutions for industrial protection coating, abrasive blasting, surface treatments, coating systems, and specialized coatings for various industrial applications. With headquarters in Halol and a significant employee base, the company is a notable entity in the Research Services industry. More details about the company can be found on our website at

Job Summary:

We are seeking a highly organized, efficient, and proactive Personal Assistant to provide comprehensive support to our CEO. The ideal candidate will be a discreet and trusted partner, capable of managing a wide range of administrative, operational, and personal tasks with exceptional attention to detail and professionalism. The PA will play a crucial role in optimizing the CEO's time and focus, ensuring smooth daily operations, and facilitating effective communication and follow-through on key initiatives.

Responsibilities:

●      Calendar Management:

○      Manage CEO's monthly calendar in advance, including checklists.

○      Add tasks/deadlines based on planning, needs, and updates.

○      Record CEO's strategies, steps, and ideas, and allocate time for them.

○      Send timely invites and notifications for interactive tasks.

○      Proactively resolve scheduling conflicts.

●      Daily Schedule and To-Do Management:

○      Manage CEO's daily schedule and create a clear plan from planned tasks, updates, goals, strategies, and immediate needs.

○      Prioritize the CEO's to-do list and ensure deadlines.

○      Track daily task status and assist in completion.

●      Meeting Management:

○      Organize all meeting aspects, including agendas and logistics.

○      Facilitate meetings, record minutes (MOM), and track action points in the task management tool.

●      Follow-Up Management:

○      Maintain a follow-up system using task management tools.

○      Follow up on action points and resolve issues independently.

○      Escalate tasks needing CEO involvement.

○      Evaluate and report party responsiveness.

●      Communication Management:

○      Manage CEO's email, WhatsApp, and calls, prioritizing messages and drafting responses.

○      Screen and direct calls, ensuring urgent matters reach the CEO.

○      Act as the primary contact for internal/external stakeholders, maintaining professionalism.

●      Reports Monitoring:

○      Monitor reports from CEO's direct reports (team members and vendors).

○      Identify necessary actions from reports and create to-do items.

●      CEO Focus Management:

○      Protect CEO's time, minimizing interruptions.

○      Filter and prioritize requests based on urgency.

○      Proactively identify time-wasting and suggest improvements.

○      Plan resources (e.g., travel) in advance.

○      Manage CEO travel and create detailed itineraries.

●      Strategic Support:

○      Act as a strategic partner in planning and executing CEO's key responsibilities.

Qualifications:

●      Exceptional organizational, time-management, and prioritization skills.

●      Excellent written and verbal communication skills, with a high degree of professionalism and discretion.

●      Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with task management tools (e.g., Asana, Trello, ).

●      Ability to work independently, take initiative, and anticipate the CEO's needs.

●      Strong problem-solving skills and the ability to handle multiple tasks simultaneously in a fast-paced environment.

●      High level of discretion, confidentiality, and integrity.

●      Ability to remain calm and composed under pressure.

●      Strong interpersonal skills and the ability to build effective working relationships with individuals at all levels.

Benefits:

●      Competitive salary and benefits package.

●      Opportunity to work closely with a dynamic and influential leader.

●      Fast-paced and challenging work environment.

●      Opportunity for professional growth and development.

●      Opportunity to carry Impactful responsibility

• ●      See growth & scale having own contribution in it.