IT Cost Administrator, 1

Job Title
IT Cost Administrator, 1

Job Description
Reporting to the IT Procurement & Reporting Team Lead and as a key member of the IT Cost management department, the IT Procurement & Reporting Specialist, will provide critical support to Dotdash Meredith staff, ensuring efficient and cost-effective IT procurement, assets management, telecom expense management, and fixed asset maintenance. This role requires a highly organized and detail-oriented individuals with a strong focus on customer service and a passion for optimizing IT spending and maximizing the lifecycle of IT assets.

Primary Responsibilities

• IT Procurement Support: Manage the IT Procurement ticketing queue, providing timely and effective support to staff while adhering to established SLAs.
• Software License Management: Manage and audit purchased software licenses, ensuring compliance and optimizing utilization.
• Telecom Expense Management (TEM):

○ Manage and audit telecom programs, identifying opportunities for cost savings and efficiency improvements.

○ Track all telecom assets and services (inventory management).

○ Ensure accurate billing and identify errors (invoice processing and auditing). ○ Analyze telecom usage patterns to identify areas for optimization (usage monitoring).

○ Distribute telecom costs to the appropriate departments or cost centers (cost allocation).

○ Provide insights into telecom spending and trends (reporting and analysis).

• Fixed Asset Management (IT):

○ Using the Oomnitza asset management system, maintain and track IT fixed assets throughout their lifecycle, from acquisition to disposal.

○ Ensure accurate recording of fixed asset information in the Oomnitza Asset Management system.

○ Coordinate with the IT Service Desk to conduct regular audits of IT fixed assets to verify their existence and condition.

○ Ensure that the disposal of retired IT fixed assets complies with company policies and regulations.

• Documentation: Create, manage, and maintain internal procurement and fixed asset documentation, ensuring clarity and accessibility for the team.
• Purchase Order Processing: Create and process purchase orders for IT acquisitions, ensuring accuracy and adherence to procurement policies.
• Financial Reporting and Analysis: Generate reports on IT spending, reconcile actual spending against forecasted spending, and provide insights into cost trends, including fixed asset depreciation.
• Vendor Onboarding: Onboard IT vendors into our accounts payable system, ensuring seamless integration and compliance.
• Project Support: Assist with ad-hoc and team projects as needed.

Required Skills Mandatory Skills

• Proven experience in IT procurement, asset management, fixed asset management, or a related field, including experience with Telecom Expense Management.
• Experience with Oracle Cloud is a plus.
• Experience with asset management software (experience with Oomnitza is a plus).
• Strong understanding of software licensing models and best practices.
• Familiarity with telecom programs and cost optimization strategies is a plus.
• Working knowledge of fixed asset accounting principles and practices, including depreciation methods.
• Excellent customer service and communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Google Workspace, particularly Google Sheets.
• Ability to work independently and as part of a team.
• Highly organized and detail oriented.

Designation: IT Cost Administrator, 1

Working Hours: 6:30PM to 3:30AM

Work Location: Ecoworld, Bengaluru

It is the policy of Dotdash Meredith to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities.