Company Secretary

Job Title: Company Secretary (With Employee & Admin Responsibilities)Overview:We are seeking a dedicated and experienced Legal & Compliance Manager and qualified Company Secretary to manage the company's -Legal, -Compliance, -Governance requirements and oversee employee-related and administrative activities. The ideal candidate will have expertise in corporate governance, compliance, and a strong understanding of HR processes, employee administration, and day-to-day office management. This role is key in ensuring legal compliance, efficient administration, and the smooth functioning of the organisation.

Key Responsibilities:Corporate Governance & Compliance:Ensure that the company complies with all legal, regulatory, and governance requirements under all applicable Indian laws. A capable negotiator with knowledge of commercial contracts (especially in the IT industry, is preferred but shall not be considered as drawback for the right candidate) Responsible for maintaining the CLM as per company standards. Ensure compliance with and File necessary documents with concerned regulatory authorities.

Employee & Administrative Responsibilities:With a legal and compliance objective, oversee and manage employee-related contracts and activities including recruitment, onboarding, contracts, performance reviews, and compliance with Indian labor laws. Ensure smooth administration of HR policies and programs, and related documentation in line with Indian labor laws. Coordinate employee training and development programs to align with organizational goals and compliance requirements.

Manage day-to-day office administration, ensuring a productive and compliant work environment, including managing office supplies, vendor contracts, and facilities management. Assist and advice on employee benefits administration in compliance with company policies and statutory requirements (e.g., Provident Fund (PF), Employee State Insurance (ESI), Gratuity, etc.

). Employee Relations:Act as a point of contact for employee queries related to policies, procedures, and other policies. Support in resolving employee grievances and act as a mediator where necessary to maintain harmonious employee relations.

Ensure adherence to HR compliance standards such as statutory returns, employee welfare, labor law compliance, and other regulations under Indian labor laws. Legal & Risk Management:Ensure the company's adherence to relevant labor laws and employee welfare regulations, including compliance with the Shops & Establishments Act, Payment of Gratuity Act, Employees' Provident Fund & Miscellaneous Provisions Act, and other applicable Indian labor laws. Manage the drafting, review, and execution of contracts related to employees, vendors, and other third parties in addition to commercial contracts where required.

Assist with legal documentation and contracts related to mergers, acquisitions, and other corporate transactions. Implement systems for risk management related to employee relations, office management, and corporate governance. Ensure legal compliance in commercial contracts Draft commercial contracts Board & Shareholder :Do all acts necessary qua Board & Shareholder requirements .

Prepare and maintain statutory books, records, and documents, including minutes of meetings of the Board, Committees, and Shareholders. Ensure compliance with and File necessary documents with concerned regulatory authorities. Advise on corporate governance best practices and the legal implications of proposed actions.

Facilitate the scheduling and preparation of materials for Board meetings, including agendas, resolutions, and reports. Maintain statutory registers and ensure timely compliance with the filing of necessary returns and documents with regulatory bodies. Provide support for shareholder-related matters, including annual general meetings (AGMs), extraordinary general meetings (EGMs), and dividend declarations.

Qualifications:Company Secretary (CS) qualification from the Institute of Company Secretaries of India (ICSI) and membership in good standing. Bachelor's degree in Law (LLB) or Business Administration from a recognized university in India. Master's degree in Law (LLM) or certifications in Corporate Law, Intellectual Property, Compliance, or Data Privacy is preferred.

In-depth knowledge of the Companies Act, 2013, SEBI regulations, Indian labor laws, Shops & Establishments Act, Provident Fund Act, ESI Act, Gratuity Act, and other relevant regulations. Strong expertise in employee relations, HR administration, office management and commercial contracts in the Indian context. Excellent communication and interpersonal skills, with the ability to interact effectively with the Board, employees, and regulatory authorities.

Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Desirable Skills:Experience working with employee benefits administration, payroll systems, and employee compliance regulations in India. Familiarity with ISO and other international compliance standards is a plus.

Knowledge of contract law and experience in drafting and reviewing employment or non employment related contracts. Familiarity with HRMS (Human Resource Management Systems) and other employee management tools.