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Front Office Executive @Greenwood High School, Sarjapura,Bengaluru
2 weeks ago
Immediate Joiners Preferred.
Job Summary: The Front Office Executive is responsible for managing the front desk operations at the school, ensuring a welcoming and professional environment for students, parents, staff, and visitors. This role involves handling inquiries, managing communication, maintaining records, and supporting administrative tasks.
Key Responsibilities:
Reception and Communication:
Greet and assist all visitors, parents, students, and staff in a courteous and professional manner.
- Answer and direct phone calls to the appropriate departments.
Respond to emails and other communication in a timely manner.
Administrative Support:
Manage the schools front desk, ensuring it is neat and organized at all times.
- Handle inquiries and provide information regarding school policies, procedures, and events.
- Maintain and update student and staff records as needed.
- Coordinate appointments and meetings for school administrators.
Assist with the distribution of newsletters, circulars, and other communication materials.
Attendance and Record Keeping:
Monitor and record student attendance, including late arrivals and early departures.
- Maintain records of visitors and ensure they follow school security protocols.
Assist in the preparation and maintenance of various reports and records as required by the administration.
Event Coordination:
Assist in organizing and coordinating school events, meetings, and parent-teacher conferences.
Manage the scheduling and usage of school facilities for meetings and events.
Security and Safety:
Ensure all visitors follow the schools security procedures, including signing in and out.
Report any suspicious activity or security concerns to the appropriate authorities.
Other Duties:
Provide general administrative support to the school management as needed.
- Assist in various school functions and activities as directed by the school administration.
- Providing support in Admission and recruitment
Qualifications:
- Education: Gradation with excellent communication skills ; additional qualifications in office management or administration are preferred.
- Experience: Previous experience in a front office or administrative role, preferably in an educational setting.
Skills:
Excellent communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office equipment (phones, printers, etc.).
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Friendly and professional demeanor.
Work Hours:
Monday to Friday: 07:45 am to 04:00 pm.
Saturday Working :
- 1 Saturday: Full day working
- 2 & 4 Saturday :Half day working
- 3 Saturday : Off.
Perks and benefits
- Free Transportation from school *
- Medical Policy
- Cafeteria services at subsidized rates
- Work-life balance
