Hiring Executive Assistant

2 weeks ago

Gurgaon, Haryana, India Deutsche Telekom Digital Labs Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Key Responsibilities

  • Executive Support: Provide high-level administrative support, including calendar management, meeting coordination, travel arrangements, and correspondence handling.
  • Calendar & Scheduling: Manage complex calendars across time zones, prioritize meetings, and proactively address scheduling conflicts.
  • Communication Management: Draft, proofread, and manage confidential communications (emails, reports, memos).
  • Meeting & Event Coordination: Plan and execute internal and external meetings, board meetings, and off-site events, including logistics and materials preparation.
  • Travel Management: Organize detailed domestic and international travel itineraries, accommodations, and expense reconciliation.
  • Project Management: Assist with special projects, conduct research, prepare presentations, and follow through on action items.
  • Liaison: Serve as a gatekeeper and point of contact between the executive and internal/external stakeholders.
  • Office Operations Support: Work closely with other departments to ensure alignment of administrative processes and support executive leadership team as needed.
  • Confidentiality: Handle sensitive information with utmost discretion and integrity.

Qualifications & Requirements

  • Minimum 8 years of experience as an Executive Assistant supporting senior-level executives.
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and virtual communication tools (Zoom, Teams, etc.).
  • Exceptional organizational, time-management, and multitasking skills.
  • Excellent verbal and written communication.
  • Proven ability to work independently and collaboratively in high-pressure environments.
  • Strong attention to detail and ability to anticipate needs.
  • Bachelor's degree preferred.

Preferred Attributes

  • Experience in [industry] (e.g., IT, Telecom, Digital company)
  • Prior exposure to supporting senior Executive
  • Project management or event planning experience.

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