EA To Chief of Strategy, Group Head ESG

Location: Kolkata

Department: Strategy and Administration

Reports To: Chief of Strategy, Group Head ESG & Business Head Jaipur & Kolkata

Job Type: Full-time

Job Overview:

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support the Chief of Strategy, Group Head ESG & Business Head Jaipur & Kolkata in a fast-paced hospital environment. The ideal candidate will possess strong analytical skills, exceptional communication abilities, and a keen understanding of the healthcare industry. You will play a crucial role in managing strategic initiatives, optimizing administrative processes, and supporting the effective functioning of the hospital's leadership team.

Key Responsibilities:

• Administrative Support:

• Provide high-level administrative support to the Chief of Strategy, Group Head ESG & Business Head Jaipur & Kolkata, including managing calendars, scheduling meetings, preparing agendas, and coordinating travel arrangements.

• Screen and prioritize incoming correspondence, emails, and phone calls for the CSAO, responding to inquiries when appropriate.

• Maintain and organize files, documents, and reports to ensure easy accessibility and confidentiality.

• Strategic Support:

• Assist in the preparation and analysis of reports related to the hospitals strategic goals, operational performance, and administration.

• Conduct research and compile data to assist the Chief of Strategy, Group Head ESG & Business Head Jaipur & Kolkata, in decision-making processes.

• Prepare presentations, briefing materials, and reports for internal and external stakeholders, ensuring clear, concise, and actionable content.

• Project Management:

• Help manage and track progress of strategic initiatives, ensuring projects are completed on time, within scope, and aligned with the hospitals overall objectives.

• Collaborate with cross-functional teams to gather information, track milestones, and assist in the preparation of project documentation.

• Communication and Coordination:

• Act as a liaison between the Chief of Strategy, Group Head ESG & Business Head – Jaipur & Kolkata and various departments, ensuring smooth communication and collaboration across teams.

• Organize and facilitate high-level meetings, including preparing materials and tracking follow-up actions.

• Manage sensitive and confidential information, ensuring that all interactions adhere to privacy and security standards.

• Analytical & Reporting Support:

• Conduct in-depth analysis of key operational data and generate actionable insights to help shape strategic decisions.

• Identify trends, opportunities for process improvement, and present findings to the Chief of Strategy, Group Head ESG & Business Head – Jaipur & Kolkata for further consideration.

• Support the creation and tracking of performance metrics and KPIs related to hospital administration and strategy.

• Operational Efficiency:

• Support the optimization of hospital operations by identifying areas for process improvement and recommending solutions.

Key Requirements:

• Experience:

• Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role, preferably within a healthcare or hospital environment.

• Proven track record in supporting senior executives, with exposure to strategic planning, project management, and data analysis.

• Skills and Competencies:

• Strong analytical skills with the ability to interpret complex data and provide actionable insights.

• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word) and other data management tools. Knowledge of hospital management software is a plus.
• Exceptional organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills, with an ability to convey information clearly and professionally.
• Ability to handle sensitive and confidential information with the utmost discretion.

• Strong problem-solving abilities and a proactive approach to task management.

• Personal Attributes:

• Highly detail-oriented with a keen eye for accuracy.

• Ability to work independently and as part of a collaborative team.
• Strong interpersonal skills, capable of building and maintaining relationships with stakeholders at all levels.
• Flexible, adaptable, and able to thrive in a fast-paced, dynamic environment