Executive - Admin

6 days ago

Saibaba Colony Coimbatore Tamil Nadu, India Eagle Fleet Services Private Limited (Red Taxi) Full time

Job Summary:

The Administration Executive is responsible for overseeing and managing the day-to-day administrative activities of the organisation. The role ensures smooth office operations, vendor management, facility upkeep, logistics coordination, and compliance with company policies.

Key Responsibilities:

Office & Facility Management

  • Ensure smooth functioning of daily office operations, including housekeeping, security, pantry, stationery, and front office.
  • Maintain and monitor the upkeep of office infrastructure, furniture, equipment, and utilities.
  • Coordinate with facility service providers and ensure timely renewal of contracts (e.g., housekeeping, pest control, AMC).

Procurement & Vendor Management

  • Source and evaluate vendors for office supplies, services, and maintenance.
  • Prepare purchase requests, obtain quotations, and maintain cost control within budget.
  • Ensure timely payments and maintain vendor records.

Travel & Logistics

  • Manage travel arrangements (flight, train, hotel bookings, transport coordination) for employees.
  • Oversee vehicle management – company cabs, fuel records, insurance, and maintenance schedules.
  • Support coordination for company events, meetings, and training sessions.

Asset & Inventory Management

  • Maintain records of office assets and consumables.
  • Conduct periodic physical verification of assets and ensure tagging and accountability.

Compliance & Documentation

  • Ensure statutory compliance related to administration (fire safety, labour laws, etc.).
  • Maintain up-to-date documentation, including licenses, contracts, and renewal trackers.
  • Handle correspondence, courier management, and filing systems.

Employee Support

  • Assist in onboarding logistics (desk setup, ID cards, access cards, etc.).
  • Address employee facility-related requests and ensure timely resolution.
  • Coordinate with HR for welfare activities and administrative support for engagement events.

Key Skills & Competencies

  • Strong organisational and multitasking skills.
  • Good negotiation and vendor management abilities.
  • Attention to detail and cost-conscious approach.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Knowledge of office administration systems and procedures.

Qualification & Experience

  • Bachelor's Degree in Business Administration / Management / Commerce or related field.
  • 2–5 years of experience in office administration, facilities, or operations management.

Work Conditions

  • Based at Head Office -Coimbatore.
  • May require travel to branch locations or vendor sites occasionally.

Reporting Line

  • Reporting to the Admin Incharge.

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

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