Trainee Executive Assistant

3 days ago

Mumbai, Maharashtra, India Nivek Agencies Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Trainee Executive Assistant

A Trainee Executive Assistant is an entry-level professional who supports a high-level executive while gaining experience and developing skills. Unlike an experienced Executive Assistant, the role focuses heavily on learning company-specific processes, handling administrative tasks, and assisting with projects under the supervision of a more experienced professional.

Role overview:

The Trainee Executive Assistant works closely with a senior executive (such as a Director) to manage their administrative duties. This position is ideal for a proactive and detail-oriented individual who wants to develop a career in high-level administrative support or business management.

Responsibilities

  • Administrative Support: Manage the executive's schedules and coordinate complex travel arrangements.
  • Communication Management: Act as the primary point of contact, screening calls and emails, and drafting professional correspondence.
  • Documentation and Reporting: Prepare and edit presentations, reports, and other documents. Organize and maintain both physical and digital filing systems.
  • Meeting Preparation: Gather necessary materials, take meeting minutes, and track action items to ensure tasks are completed.
  • Project Assistance: Provide support on special projects and initiatives as directed, conducting research and coordinating with internal and external stakeholders.
  • Confidentiality: Handle sensitive information with a high degree of discretion and professionalism.

Skills and qualifications

  • Education: A bachelor's degree in business administration or a related field is often preferred.
  • Experience: Candidates may be fresh graduates or have up to two years of experience in an administrative or corporate role.
  • Organizational Skills: Exceptional ability to multitask, prioritize, and manage time efficiently in a fast-paced environment.
  • Technical Proficiency: Strong knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Communication Skills: Excellent verbal and written communication skills for clear and professional interactions.
  • Interpersonal Skills: A professional demeanour with the ability to build and maintain relationships with colleagues and clients.
  • Adaptability: A willingness to learn, adapt to new challenges, and grow within the company.

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