Senior Executive Assistant

Overview:

Founded in 1988 and headquartered in Atlanta, Trimont ) is a specialized global commercial real estate loan services provider and partner for lenders seeking the infrastructure and capabilities needed to make informed, effective decisions related to the deployment, management and administration of commercial real estate secured credit.

We do this with a team of 1100+ extraordinary team members who serve a global client base from offices in Atlanta, Dallas, Kansas City, London, New York, India (Hyderabad & Bangalore) and Sydney. We empower our skilled global teams by equipping them with the necessary knowledge and advanced technology, as well as fostering a culture driven by values. This approach helps our teams excel and build meaningful client relationships, while providing the highest quality service and feeling proud of the work they do.

Trimont is an innovative firm where visionary professionals come to learn, grow, and thrive with colleagues driven by curiosity and collaboration.

Learn: We believe ongoing learning is critical and are focused on providing a work environment where individuals can take ownership of their careers.

Grow: We work alongside the largest institutional lenders in the world, overseeing the most significant projects in the industry. This unique opportunity allows us to broaden our skillset and develop our abilities by tackling some of the industry's most challenging and exciting endeavors.

Thrive: Our firm is a place where ethics and excellence meet to create an experience that matches our capabilities. There are no limits to what you as an individual, and we as an organization, can achieve together.

Job Summary:

We are seeking a highly accomplished and exceptionally professional Senior Executive Assistant to provide comprehensive, strategic, and discreet support to our Executive Managing Director, Head of India. This pivotal role demands a professional with 10+ years of experience supporting C-level executives. The ideal candidate will be a trusted confidante, demonstrating superior organizational acumen, impeccable communication skills.

Responsibilities:

Executive Support:

• Serve as a strategic partner to the Managing Director by managing complex calendars and prioritizing critical tasks.
• Proactively anticipate and manage the Managing Director's needs, including travel arrangements and the preparation of high-level presentations and reports.
• Act as a gatekeeper, effectively managing and filtering communication, correspondence, and inquiries with utmost discretion.
• Provide strategic support in the preparation of presentations and reports for board meetings and other high-level engagements.

Administrative Management:

• Develop and maintain efficient administrative systems and processes to optimize the Managing Director's productivity.
• Prepare and manage complex expense reports, invoices, and financial documents with meticulous attention to detail.
• Lead and manage special projects and initiatives as assigned by the Managing Director, demonstrating exceptional project management skills.

Communication and Liaison:

• Serve as a liaison between the Managing Director and key stakeholders, both internal and external, fostering strong relationships and ensuring clear and effective communication.
• Demonstrate the ability to make smart decisions under pressure, particularly in sensitive or time-critical scenarios.

Event and Travel Coordination:

• Coordinate and manage complex domestic and international travel itineraries, ensuring efficiency and comfort.
• Organize and facilitate high-profile meetings, conferences, and events, ensuring flawless execution and professional representation.

Confidentiality and Integrity:

• Manage confidential information with exceptional discretion and integrity, maintaining the highest standards of confidentiality.
• Respond swiftly and effectively to any incidents involving breaches of confidentiality, including notifying appropriate parties, and implementing corrective measures.
• Develop and maintain protocols in handling private and confidential information, including electronic and physical documents.

Required Qualifications:

• Bachelor's degree in any discipline.
• Minimum of 10 years of experience as a Senior Executive Assistant, supporting C-level executives in a fast-paced, high-pressure environment.
• Proven track record of managing complex calendars, prioritizing tasks, and anticipating the needs of senior executives.
• Extensive experience coordinating complex domestic and international travel.
• Experience working in a multinational company is highly preferred.
• Experience with board-level communication and reporting.
• Experience with event planning and management for large-scale events.

Desired Skills and Competencies:

• Exceptional written and verbal communication skills in English, with the ability to draft and edit high-level correspondence.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven ability to handle private and secure confidential information.
• Exceptional organizational, time-management, and problem-solving skills.
• Strong project management skills, with the ability to manage multiple projects simultaneously.
• Ability to work independently and make decisions in a fast-paced environment.

Trimont is an equal opportunity employer, and we're proud to support and celebrate diversity in the workplace. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please contact us. Trimont is a drug-free workplace.