Travel and Expense Specialist

Travel and Expense Specialist

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Are you able to handle multiple priorities with energy and enthusiasm? Do you enjoy working closely with senior management and a wide range of stakeholders to drive our GRESC activities and achieve our priorities?

Lead all aspects of employee business trip and cost-related tasks for compliance assurance. You will assist in processing and auditing travel and expense claims, maintaining records, and collaborating with various departments to ensure smooth operations and positive end user support.

What You'll Do

Expense Reporting and Processing:

• Ensure timely approval and reimbursement of expenses, following internal controls and policies.
• Monitor and support expense data input into the company's financial systems.

Policy Compliance and Communication:

• Ensure adherence to company travel and expense policies, providing support to employees regarding compliance and policy queries.
• Advise employees on best practices for submitting expenses and using the company's travel systems.

Ad-hoc data Analysis:

• Maintain and update records of travel and expenses, ensuring accuracy and completeness.
• Assist with month-end and year-end closing procedures related to T&E.

Auditing and Internal Controls:

• Perform periodic audits of travel and expense reports to ensure compliance with both internal policies and external regulations.
• Assist in addressing any discrepancies or issues found during audits.

Customer Service:

• Serve as the point of contact for employee queries regarding travel bookings, expense submissions, and policy questions.
• Provide training or guidance to employees regarding the company's T&E systems and procedures.

Process Improvement:

• Discover opportunities for enhancements in the T&E process, aiming to improve efficiency, cost-effectiveness, and user experience.
• Work with relevant teams to streamline workflows, automate processes, and implement new tools.

What We're Looking For

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field (or equivalent work experience).
• Previous experience in travel and expense management, finance, or related administrative roles is highly preferred.
• Familiarity with expense management software (e.g., Concur, SAP, or similar platforms) is a plus.
• Excellent communication skills, with the ability to support individuals and partners with clarity.
• Proficient in Microsoft Office Suite, including Excel to support and facilitate data reviews relevant for expense management oversight.
• Understanding of corporate travel policies, expense guidelines, and regulatory compliance requirements.
• Proactive, with the ability to work independently and in a team-oriented environment.
• Ability to maintain confidentiality and handle sensitive financial information.
• Location: Pune, India On-Site

Location

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don't meet every requirement? If you're passionate about our mission and believe you'd be a phenomenal addition to our team, don't worry about "checking every box;" please apply anyway. You may be exactly the person we're looking for