Facilities Coordinator

2 days ago

Chennai, Tamil Nadu, India American International School Full time

1. Position Summary

The Facilities Coordinator – Hard Services is responsible for coordinating and monitoring technical maintenance and operations of all building systems, including electrical, plumbing, HVAC, fire safety, and mechanical systems. The role ensures preventive and reactive maintenance is carried out efficiently, with a focus on safety, compliance, and minimizing downtime.

2. Key ResponsibilitiesMaintenance Coordination

  • Schedule and monitor preventive maintenance (PM) for all technical systems (electrical, plumbing, HVAC, etc.).
  • Respond promptly to reactive maintenance requests and track completion.
  • Conduct regular site inspections to identify potential hazards or maintenance needs.
  • Ensure work is executed safely and within approved quality standards.

AMC & Vendor Management

  • Coordinate with AMC vendors (fire alarm, HVAC, lift, solar, water treatment, etc.).
  • Verify service completion reports, certifications, and AMC documentation.
  • Ensure all vendors comply with school policies and safety protocols.

Safety & Compliance

  • Support statutory inspections (CEIG, fire, lift, pollution control) and maintain records.
  • Ensure fire safety systems and emergency exits are functional at all times.
  • Monitor electrical load management and energy efficiency initiatives.

Documentation & Reporting

  • Maintain maintenance logs, PM schedules, and breakdown reports in Freshservice/shared drive.
  • Track material usage, spare part inventory, and contractor performance.
  • Submit weekly maintenance summaries and monthly performance dashboards.

Team Coordination

  • Supervise electricians, plumbers, carpenters, and HVAC technicians.
  • Ensure staff adhere to work standards, use PPE, and follow safety instructions.
  • Conduct tool box meetings and technical training sessions.

3. Required Qualifications

  • Diploma or degree in Electrical, Mechanical, or Civil Engineering.
  • Minimum 3–5 years of experience in building maintenance or technical facility management.
  • Strong knowledge of MEP systems and statutory compliance.
  • Proficiency in MS Office and maintenance software (Freshservice/CMMS preferred).

4. Key Competencies

  • Technical problem-solving and analytical ability.
  • Vendor coordination and contract management skills.
  • Attention to detail and safety compliance awareness.
  • Strong communication and documentation skills.

5. Key Performance Indicators (KPIs)

  • Completion rate of preventive maintenance tasks.
  • Reduction in reactive maintenance calls.
  • Compliance audit results (fire, electrical, lift, etc.).
  • Downtime reduction and energy efficiency performance.
  • Timely submission of reports and documentation accuracy.

Job Types: Full-time, Permanent

Pay: ₹1,200, ₹1,500,000.00 per year

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Internet reimbursement
  • Leave encashment
  • Paid sick time
  • Provident Fund

Work Location: In person

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