Project Assistant

18 hours ago

Pune, Maharashtra, India Datastack Technologies Full time

Job Title: Project Assistant / Project Operations Assistant

Location:
Pune

Experience:
3–6 years

Employment Type:
Full-time

Role Summary

We are looking for a
highly organized and proactive Project Assistant
to support our project team with day-to-day coordination and communication activities.

This is a
non-technical role
focused on managing schedules, follow-ups, documentation, and coordination with internal teams, external partners, and vendors.

The Project Assistant will act as the
central point of communication
, ensuring tasks move forward smoothly and nothing falls through the cracks.

Key Responsibilities

Project Coordination & Communication

  • Act as the
    single point of coordination
    between internal teams, external stakeholders, and vendors
  • Communicate project updates, reminders, and follow-ups via email and calls
  • Ensure smooth information flow across all parties involved in the project

Task Tracking & Follow-ups

  • Maintain task trackers, action item lists, and project schedules
  • Follow up with team members and vendors to ensure timely completion of tasks
  • Identify delays or risks and escalate them to the Project Manager proactively

Meeting & Calendar Management

  • Schedule meetings, calls, and reviews
  • Prepare meeting agendas and take
    Minutes of Meeting (MoMs)
  • Track and follow up on meeting action items until closure

Documentation & Reporting

  • Maintain project documentation such as MoMs, trackers, reports, and shared folders
  • Update basic dashboards or status reports using
    Excel / Google Sheets
  • Support the Project Manager with regular status updates and summaries

Vendor & External Coordination

  • Coordinate with vendors and external partners on timelines, deliverables, and follow-ups
  • Track vendor commitments and ensure agreed timelines are met
  • Assist with coordination related to invoices, approvals, or required documentation

General Project Support

  • Support the Project Manager with daily operational and administrative activities
  • Handle ad-hoc coordination and logistical tasks required for smooth project execution

Required Skills & Qualifications

Must-Have

  • Strong
    written and verbal communication skills
  • Excellent
    organisational and follow-up discipline
  • Ability to manage multiple stakeholders and priorities
  • Proficiency in
    MS Office / Excel / Google Sheets
  • Ability to work independently and take ownership of tasks

Good to Have

  • Experience in
    project coordination, project support, operations, or administrative roles
  • Exposure to vendor or client coordination
  • Familiarity with basic project tracking tools (Excel trackers, calendars, task lists)


Technical or software development knowledge is NOT required

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