Purchase Executive

4 days ago

Mahesana, India Hyfun Foods Full time ₹ 5,00,000 - ₹ 10,00,000 per year

Job Purpose:

To ensure timely and cost-effective procurement of Raw Materials (RM), Packaging Materials (PM), NPD materials, and technical items (engineering spares, consumables, MROs) required for smooth plant operations. The role demands strong coordination with cross-functional teams, vendor management, and technical understanding.

Key Responsibilities:

  1. Procurement of RM & PM


• Plan and procure all Raw Materials (vegetables, ingredients, additives, etc.) and Packaging Materials (films, cartons, corrugated boxes, labels, etc.) as per production requirements.


• Coordinate with Planning, Production, and Quality teams to ensure uninterrupted supply and adherence to specifications.


• Negotiate prices and finalize purchase orders ensuring cost optimization without compromising on quality and service.


• Monitor inventory levels and maintain minimum/maximum stock norms.


• Resolve quality, delivery, and billing issues with suppliers in coordination with QA and Finance.

  1. New Product Development (NPD) Procurement


• Collaborate with R&D and Packaging Development teams to source materials required for new product trials and development.


• Identify and onboard suppliers for new or innovative packaging and ingredients.


• Ensure timely availability of trial materials and documentation support for pilot runs and scale-up.

  1. Technical & Engineering Procurement


• Handle procurement of engineering spares, consumables, lubricants, and maintenance materials.


• Work with Maintenance and Projects teams to source items as per technical specifications.


• Develop alternate suppliers for critical spares to ensure plant uptime.

  1. Vendor Development & Management


• Identify, evaluate, and develop reliable vendors for RM, PM, and technical items.


• Conduct supplier audits in coordination with QA and Engineering.


• Monitor supplier performance on quality, cost, and delivery parameters.

  1. Cost Control & Compliance


• Ensure adherence to company procurement policies, documentation, and audit requirements.


• Maintain ERP records, GRNs, and purchase MIS for all categories.

  1. Cross-functional Coordination


• Liaise with Production, Quality, Planning, and Finance for purchase-related requirements.


• Support NPD and Operations teams in material planning, sample approvals, and vendor follow-ups.


• Prepare regular reports on purchase status, pending POs, and cost variance.

Qualifications & Experience:


• Education: Bachelor's degree in engineering


• Experience: 3–4 years of experience in procurement within a frozen food / food processing / FMCG manufacturing setup.


• Preferred Exposure:

o RM/PM procurement for food industry

o NPD or trial material sourcing

o Technical/engineering items procurement

Key Skills:


• Strong commercial and technical understanding.


• Good knowledge of packaging materials, food-grade RMs, and spares.


• Proficiency in ERP systems (SAP / Oracle / Tally ERP).


• Analytical mindset with good communication and coordination abilities.

Key Attributes:


• Proactive and result oriented.


• Strong attention to detail and follow-through.


• Ability to multitask and manage timelines under pressure.


• Team player with problem-solving orientation.

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