Purchase Executive

2 days ago

Mahesana, India HyFun Foods Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Job Purpose:

To ensure timely and cost-effective procurement of Raw Materials (RM)
,
Packaging Materials (PM)
,
NPD materials
, and
technical items
(engineering spares, consumables, MROs) required for smooth plant operations. The role demands strong coordination with cross-functional teams, vendor management, and technical understanding.

Candidate should have an engineering background and experience in the FMCG or food processing sector, as he will also be responsible for NPD (New Product Development) requirements. Therefore, knowledge and understanding of ingredients, spices, seasonings, and dairy products is essential.

Key Responsibilities:

1. Procurement of RM & PM

  • Plan and procure all Raw Materials (vegetables, ingredients, additives, etc.) and Packaging Materials (films, cartons, corrugated boxes, labels, etc.) as per production requirements.
  • Coordinate with Planning, Production, and Quality teams to ensure uninterrupted supply and adherence to specifications.
  • Negotiate prices and finalize purchase orders ensuring cost optimization without compromising on quality and service.
  • Monitor inventory levels and maintain minimum/maximum stock norms.
  • Resolve quality, delivery, and billing issues with suppliers in coordination with QA and Finance.

2. New Product Development (NPD) Procurement

  • Collaborate with R&D and Packaging Development teams to source materials required for new product trials and development.
  • Identify and onboard suppliers for new or innovative packaging and ingredients.
  • Ensure timely availability of trial materials and documentation support for pilot runs and scale-up.

3. Technical & Engineering Procurement

  • Handle procurement of engineering spares, consumables, lubricants, and maintenance materials.
  • Work with Maintenance and Projects teams to source items as per technical specifications.
  • Develop alternate suppliers for critical spares to ensure plant uptime.

4. Vendor Development & Management

  • Identify, evaluate, and develop reliable vendors for RM, PM, and technical items.
  • Conduct supplier audits in coordination with QA and Engineering.
  • Monitor supplier performance on quality, cost, and delivery parameters.

5. Cost Control & Compliance

  • Ensure adherence to company procurement policies, documentation, and audit requirements.
  • Maintain ERP records, GRNs, and purchase MIS for all categories.

6. Cross-functional Coordination

  • Liaise with Production, Quality, Planning, and Finance for purchase-related requirements.
  • Support NPD and Operations teams in material planning, sample approvals, and vendor follow-ups.
  • Prepare regular reports on purchase status, pending POs, and cost variance.

Qualifications & Experience:

  • Education:
     Bachelor's degree in engineering
  • Experience:
    3–4 years of experience in procurement within a
    frozen food / food processing / FMCG manufacturing
    setup.
  • Preferred Exposure:
  • RM/PM procurement for food industry
  • NPD or trial material sourcing
  • Technical/engineering items procurement

Key Skills:

  • Strong commercial and technical understanding.
  • Good knowledge of packaging materials, food-grade RMs, and spares.
  • Proficiency in ERP systems (SAP / Oracle / Tally ERP).
  • Analytical mindset with good communication and coordination abilities.

Key Attributes:

  • Proactive and result oriented.
  • Strong attention to detail and follow-through.
  • Ability to multitask and manage timelines under pressure.
  • Team player with problem-solving orientation.

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