head administration

2 days ago

Mumbai, Maharashtra, India Randstad MENA Full time ₹ 12,00,000 - ₹ 24,00,000 per year
Job Description

Job Details
This job offer closes 29 December 2025

Summary
Location: Mumbai, Maharashtra
Company: A client of Randstad India
Employment Type: Permanent

Posted on: 30 October 2025

Reference Number: JPC

Next Steps

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Randstad Professional

We bring diverse and pre-qualified professional talent and businesses together to connect the right people with the right roles. By building specialized teams, we help individuals flourish in their careers and businesses succeed.

Job Responsibilities

The Head of Administration will be responsible for a wide range of functions, including:

  • Infrastructure & Project Management: Leading infrastructure development, renovation, and maintenance projects across locations, and ensuring compliance with statutory and local building regulations.

  • Facility & Maintenance Management: Overseeing the upkeep and preventive maintenance of buildings, plants, utilities, and administrative assets, and developing SOPs for facility operations.

  • Compliance & Statutory Adherence: Ensuring adherence to legal, environmental, and local regulations pertaining to infrastructure, fire safety, building codes, etc., and maintaining documentation to support audits.

  • Housekeeping & Workplace Hygiene: Driving high standards of cleanliness and sanitation across corporate and plant locations, and managing outsourced housekeeping partners.

  • Transport & Fleet Management: Managing employee and goods transportation, including vendor management, scheduling, cost control, and vehicle maintenance, and ensuring safety, compliance, and route optimization for all transport services.

  • Security Management: Overseeing security operations across all premises, and implementing security protocols, emergency response systems, and surveillance measures.

  • Health, Safety & Environment (HSE): Partnering with HSE teams to ensure administrative support for health and safety initiatives, and facilitating safety drills, first aid support, and wellness infrastructure.

  • Vendor & Budget Management: Leading vendor evaluation, onboarding, and performance monitoring across admin functions, and managing administration budgets, cost optimization, and contract renewals.

  • People & Stakeholder Management: Leading and developing a geographically spread administrative team, and liaising with internal functions (HR, IT, Finance, Manufacturing) to ensure service delivery standards.

Experience

10-15 years in managing in multi-site/multi-location roles.
Hands-on experience with multi-location administration.

Key Skills and Competencies

Soft Skills:

  • Excellent communication and client relationship skills.
  • Strategic thinking.
  • Leadership and team management.
  • Strong commercial acumen and contract negotiation skills.

Functional Competencies:

  • Excellent planning, negotiation, and execution skills.
  • Strong understanding of statutory and safety norms.
  • Ability to handle crisis management and emergency protocols.
  • Proficiency in MS Office and facility management tools.

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