Accounts Payable Executive

2 days ago

Ghaziabad, Uttar Pradesh, India 271c255b-0db6-44c0-8025-d68d9d2e2c84 Full time ₹ 4,20,000 per year

The Accounts Payable Executive is responsible for managing the hotel's vendor payments, invoice processing, expense validations, and maintaining accurate financial records. The role ensures timely payments, compliance with internal controls, and supports the Finance Department in month-end closing and audit activities.

Key Responsibilities1. Invoice & Payment Processing

  • Receive, verify, and process supplier invoices in accordance with hotel policies.
  • Match invoices with purchase orders, goods received notes, and contracts.
  • Ensure proper approvals for all expenditures before payment.
  • Prepare weekly/bi-weekly payment runs (cheques, bank transfers, online payments).

2. Vendor Management

  • Maintain updated vendor records and contact details.
  • Respond to vendor inquiries and resolve discrepancies or payment issues.
  • Reconcile vendor statements and follow up on outstanding items.

3. Accounting & Documentation

  • Ensure correct GL coding and cost center allocation for all expenses.
  • Maintain orderly electronic and physical filing systems for AP documents.
  • Assist with month-end closing by preparing AP schedules, accruals, and reports.

4. Compliance & Internal Controls

  • Ensure all AP processes comply with hotel SOPs, internal audit standards, and statutory regulations.
  • Verify tax compliance on invoices (GST/VAT/TDS/withholding tax as applicable).
  • Support internal and external audits by providing required documentation.

5. Coordination & Support

  • Collaborate with Purchasing, Receiving, Stores, and Operations teams to resolve invoice discrepancies.
  • Support Finance Manager in budgeting and forecasting related to AP.
  • Assist in implementing process improvements to enhance AP efficiency.

Key Skills & Competencies

  • Strong knowledge of accounts payable processes and hotel operations.
  • Familiarity with hospitality accounting systems (e.g., Opera, FMC, Sun Systems, SAP, Oracle).
  • Excellent attention to detail and accuracy.
  • Strong communication and vendor negotiation skills.
  • Ability to multitask and work under deadlines.
  • Proficiency in MS Excel and financial reporting tools.

Qualifications & Experience

  • Bachelor's degree in Accounting, Finance, or related field.
  • 1–3 years of experience in Accounts Payable; hospitality/hotel experience preferred.
  • Knowledge of taxation rules and basic financial controls.

Reporting Structure

  • Reports to: Accounts Payable Supervisor / Finance Manager / Financial Controller
  • Coordinates with: Purchasing, Receiving, Stores, Operations

Job Types: Full-time, Permanent

Pay: ₹25, ₹35,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Food provided
  • Provident Fund

Work Location: In person

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