Compliance Manager

Location: Mohali, India (On-site, Night Shift) Company: Jabi Trucking Employment Type: Full-time

About Jabi Trucking

Jabi Trucking is a rapidly growing logistics and transportation company dedicated to reliability, compliance, and operational excellence. Our Mohali office supports U.S.-based fleet operations, ensuring smooth coordination across all compliance and safety functions.

Position Summary

The Compliance Manager will oversee all aspects of driver, subhauler, and fleet compliance to ensure full adherence to U.S. Department of Transportation (DOT) and FMCSA regulations. This position demands strong process ownership, meticulous attention to detail, and the ability to maintain 100% audit-ready documentation

Key Responsibilities

Driver Compliance (DQF):*

* Create and maintain complete Driver Qualification Files (DQs, I-9, W-4, CDL, medical card, road test, previous employer inquiries, annual MVR reviews, violation certificates).

* Set up pre-employment drug/alcohol tests; enroll and manage random pool/consortium; track results and follow-ups.

* Clearinghouse queries (pre-employment & annual), PSP, CDLIS, MVR pulls and renewals.

* Onboarding packets: policy acknowledgments, safety handbook, cell-phone & seatbelt, accident reporting, DVIR rules, equipment care, gate-to-gate.

* Expiration control: CDL/Med card/MVR/endorsements—zero lapses.

*Subhauler / Broker Compliance:*

* Collect, verify, and maintain W-9, COI (limits/endorsements), subcontractor agreements, DIR registration, DBE/SBE docs as needed.

* Track expirations (insurance, DIR, agreements) and issue renewal notices; restrict non-compliant subs.

* Maintain vendor roster aligned to project requirements.

*Safety Programs & Training:*

* Publish and enforce driver safety programs (defensive driving, DVIR discipline, load securement, speed/GPS policy, incident reporting).

* Schedule toolbox talks/refreshers; capture sign-offs (digital or paper).

* Incident/accident intake, root-cause, corrective actions, return-to-duty steps when applicable.

*Public Works & Audit Readiness:*

* Keep compliance artifacts required for DIR/Caltrans/public works (rosters, certified payroll support files, equipment lists if requested).

* Prepare audit binders/evidence packs; respond to GC/agency compliance requests quickly and accurately.

*Systems & Documentation:*

* Maintain structured folders and logs; name/version files cleanly.

* Run weekly compliance dashboards (expiring docs, randoms completed, subhauler COI status, incidents).

* Work closely with Dispatch, Billing, and HR to keep records synced

Required Skills & Experience

 5–8 years of hands-on experience in DOT/FMCSA compliance within trucking or heavy-civil fleet operations.

 Strong working knowledge of DQF management, drug & alcohol programs, Clearinghouse, PSP, and MVR monitoring.

 Proven experience creating and enforcing compliance SOPs, trackers, and checklists.

 Exceptional attention to detail, time management, and documentation accuracy.

 Excellent written and verbal communication skills for coordination with drivers, subhaulers, and agencies.

Preferred Qualifications

 Familiarity with California Public Works/DIR requirements and certified payroll processes.

 Experience verifying insurance endorsements (AI, WOS, Primary & Non-Contributory, Waiver of Subrogation).

 Proficiency in compliance tools such as Samsara (or similar GPS), WhipAround (DVIR) or equivalent, CDL Suite (or DQF system), FMCSA Clearinghouse, PSP, MVR providers, LCP Tracker basics, Google Workspace/Excel (advanced), e-signature tools (DocuSign/Adobe Sign)

KPIs

* 100% current DQFs; 0 expired CDL/Med Cards/MVR reviews.

* 100% random pool compliance and Clearinghouse queries on time.

* 100% subhauler COIs/agreements/DIR current before dispatch.

* Audit pass rate; incident close-out time; time-to-onboard (drivers/subs).

At Jabi Trucking, we take pride in precision and accountability. You'll work with a fast-moving U.S.-based logistics team where compliance excellence directly drives business success. If you thrive on structure, detail, and operational rigor, this role is built for you