Event Management Executive
1 week ago
Role Overview:
As an Event Management Executive, you will be responsible for supporting the planning, coordination, and delivery of events ensuring every detail runs smoothly, on time, and within budget. You will work closely with vendors, internal teams, and clients to deliver exceptional event experiences
Key Responsibilities:
Event Planning & Coordination
- Assist in planning and organizing in-person, virtual, or hybrid events including corporate events, conferences, product launches, exhibitions, and internal team events
- Prepare detailed event proposals, timelines, run-of-show documents, and budgets
- Coordinate logistics including venue booking, catering, dcor, signage, audio/visual setup, and transportation.
Vendor & Stakeholder Management
- Liaise with suppliers, agencies, venues, and third-party vendors to ensure timely delivery of services
- Negotiate pricing and service agreements with external partners
- Communicate event requirements and updates to internal stakeholders and clients
On-Site & Virtual Execution
- Oversee on-site/virtual event execution, including setup, guest registration, and issue resolution
- Ensure event schedules are followed and troubleshoot any last-minute changes or problems
- Manage event staff, volunteers, or contractors as needed
Nice-to-Haves:
- Experience with event software or platforms (e.g., Cvent, Eventbrite, Hopin, Zoom)
- Knowledge of design tools (e.g., Canva, Adobe Creative Suite) for event materials
- Familiarity with social media and event marketing strategies
- Experience in managing budgets or vendor contracts
- Ability to travel and work flexible hours, including evenings and weekends as needed
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