HR & Admin Executive / Manager - Ferro Alloys Plant

Role Summary

This is a plant-based HR & Administration role responsible for labour and contractual workforce management, HR operations for workers and staff, plant administration, and statutory compliance in a ferro alloys manufacturing environment. The role supports smooth 247 shift operations and ensures people processes, documentation, and compliance are executed rigorously.

Mandatory: Candidates must have prior HR/Admin experience in a ferro alloys plant only. Experience from any other industry is not acceptable.

Key Responsibilities

A. HR Operations Plant Workforce

• Handle end-to-end HR processes for workmen, contract labour, and staff at the ferro alloys plant.
• Manage attendance, timekeeping, and shift rosters for 247 furnace operations (3-shift system, weekly offs, overtime, relievers).
• Coordinate recruitment and onboarding for workmen, contract labour, and staff roles in consultation with plant HODs and corporate HR (as applicable).
• Maintain and update employee personal files, service records, ID cards, nomination forms, muster roll support documents, and HR trackers.
• Ensure timely joining formalities, background documentation, and deployment readiness (medical fitness, ID/access, basic induction).
• Oversee induction and basic training coordination: safety induction, plant rules, POSH awareness, code of conduct, and attendance for trainings.
• Support shift-based discipline: leave tracking, absenteeism monitoring, overtime control, and manpower deployment coordination during shutdowns/unloadings.

B. Contract Labour & Statutory Compliance

• Manage contract labour engagement and documentation in line with applicable requirements such as the Factories Act and Contract Labour (Regulation & Abolition) Act (CLRA).
• Ensure contractors maintain proper muster rolls, wage registers, registers of workmen employed, proof of wage payment, ESI/EPF compliance, and other statutory documentation.

• Prepare, maintain, and display statutory registers, returns, and notices under applicable labour laws (indicative):

• Factories Act

• CLRA Act
• EPF & Miscellaneous Provisions Act
• ESIC Act
• Payment of Wages Act
• Minimum Wages Act
• Payment of Bonus Act
• Payment of Gratuity Act

• Other applicable state rules / notifications

• Coordinate with statutory authorities, inspectors, and auditors during inspections/visits; ensure documentation readiness and timely closure of observations.

• Track contractor licence validity, renewals, and compliance timelines; ensure on-time submission of required returns and documentation.

C. Payroll, Benefits & Welfare

• Collate and validate attendance, overtime, and shift allowance data for accurate payroll processing (in coordination with Accounts/HO).
• Support implementation of wage revisions, increments, and statutory benefits for workers and staff as per policy.
• Handle ESIC, EPF, gratuity, leave, and benefits-related queries; maintain supporting documentation and follow-ups with relevant bodies/vendors.
• Support welfare initiatives relevant to plant workforce: health camps, PPE distribution, canteen improvements, uniforms, seasonal drives, festivals and engagement events.
• Coordinate with Safety/Medical teams (as applicable) for records related to inductions, medical fitness, and welfare activities.

D. Plant Administration

• Oversee plant administration facilities and services: canteen, housekeeping, security coordination, transport, guest house/hostel (if applicable), uniforms/PPE distribution, and admin-related upkeep.
• Coordinate transport arrangements for workers and staff (buses/company vehicles), ensuring safety, punctuality, and route discipline.
• Manage gate passes, visitor management, and access control processes in coordination with security.
• Liaise with local vendors for admin supplies and services (stationery, housekeeping materials, minor repairs, drinking water, etc.) in line with company policy and approvals.
• Support site-level admin reporting: vendor performance, service quality issues, and improvement actions.

E. Employee Relations & Communication

• Act as the first point of contact for workers and staff queries; handle basic grievances and escalate to management where required.
• Assist in disciplinary matters in coordination with senior HR/plant management, ensuring documentation, notices, and enquiry processes are handled properly.
• Support communication of plant policies, safety rules, HR circulars, and announcements to workers and staff, including local language communication where needed.
• Promote discipline, attendance control, and a respectful workplace culture aligned with plant operations and safety norms.

Required Experience (Non-Negotiable)

Experience (Mandatory)

• Minimum 5+ years of HR/Admin experience specifically in a ferro alloys plant.
• Only ferro alloys industry experience will be considered. Candidates from other sectors (steel, cement, chemicals, IT, services, mining-only roles, etc.) are not acceptable for this role.

Education

• Graduate/Postgraduate in HR / Personnel Management / Industrial Relations / Social Work / Business Administration or equivalent.

Domain Knowledge (Must-have)

• Practical exposure to HR & Admin in heavy manufacturing / furnace-based plants with shift operations.
• Working knowledge of Indian labour laws relevant to factories, contract labour, PF/ESIC, wage, bonus, and gratuity compliance.
• Hands-on experience in maintaining statutory registers, contractor compliance checks, and inspection/audit readiness.

Skills & Competencies

• Strong people-handling skills with workers, contractors, and staff in a plant environment.
• Clear understanding of shift-based operations, manpower planning basics, and attendance discipline.
• Familiar with labour law registers, returns, contractor documentation, and audit/inspection preparations.
• Ability to coordinate effectively with Production, Safety, Accounts, and Plant Management.
• Proficient in MS Excel and comfortable with HR systems/ERP (generic HRIS; exposure to SAP/Tally/other systems is an advantage).
• Good communication skills in English + [Hindi/Bengali/Odia/Local Language as applicable].
• High integrity, confidentiality, and discipline in handling people data, statutory records, and sensitive matters.