Export Documentation Assistant

Key Responsibilities

1. Documentation & Compliance

• Prepare and verify all export & import documents such as invoices, packing lists, bills of lading/airway bills, certificates of origin, inspection certificates, insurance certificates, and letter of credit documents.
• Ensure compliance with all applicable customs, DGFT, EXIM, and international trade regulations.
• Maintain up-to-date knowledge of customs requirements, HS codes, and documentation rules for different countries.

2. Shipment Coordination

• Liaise with shipping lines, freight forwarders, transporters, and clearing agents for timely movement and clearance of shipments.
• Track shipments and update internal teams/customers on status.
• Coordinate with suppliers, buyers, and internal departments to collect necessary information for shipping.

3. Banking & Payments

• Prepare documents for bank submission under Letter of Credit (LC) or advance payment terms.
• Follow up with banks for document negotiation and payment release.

4. Records & Reporting

• Maintain accurate records of shipments, documentation, and related expenses.
• Generate MIS reports for management on shipping performance, freight costs, and customs duty paid.

Required Skills & Qualifications

• Bachelor's degree in International Business, Logistics, Commerce, or a related field.
• Minimum 2–5 years of experience in export-import documentation and logistics.
• Strong knowledge of INCOTERMS, HS codes, shipping procedures, and customs clearance processes.
• Familiarity with DGFT procedures, EPCG, MEIS/RODTEP schemes, and bank negotiation of export documents.
• Proficiency in MS Office (Excel, Word) and ERP software (SAP/Tally/Oracle).
• Excellent communication & coordination skills with attention to detail.

Preferred Attributes

• Ability to work under pressure and handle multiple shipments simultaneously.
• Good negotiation and follow-up skills with freight forwarders and customs agents.
• Updated knowledge of export-import incentives and documentation trends.

Job Type: Full-time

Pay: From ₹20,000.00 per month

Work Location: In person