Specialist Recruitment Administration

Join our World of Talent.

Global, culturally diverse, inclusive, and innovative - welcome to AMS, where talent is our world. Over the last two decades, AMS has redefined the landscape of talent outsourcing and consulting. From pioneering the concept of RPO to continually revolutionizing how organizations approach talent acquisition, AMS stands as a world leader in the industry.

Committed, engaged, and inspired, we feel a real sense of belonging, and all have one thing in common: a real passion for talent. Become part of this world and make a difference with us.

Our role will give you a chance to build and maintain strong working relationships between all parties including Recruiters, Hiring Managers, and other stakeholders. Ready for a challenge?

The role is positioned to manage complex requisition and interview scheduling processes while acting as a key coordinator between hiring managers and recruiters through email and voice communication.

Specialist recruitment administration is a subject matter expert who contributes to IV scheduling, requisition management, process improvements, mentor colleagues, conduct quality checks, manage workload, and assist in investigating issues or escalations to ensure operational excellence.

What you'll be doing:

• Manage complex requisition processes and interview scheduling, ensuring timely coordination with hiring managers.
• Communicate effectively with recruiters through email and voice to support seamless recruitment operations.
• Maintain and review daily reporting, including account-level volumes and trend analysis.
• Act as a Subject Matter Expert (SME) in designated processes, contributing to process improvements, mentoring colleagues, and providing training or coaching.

• Perform quality assurance checks on team deliverables, manage workload distribution, and assist in resolving issues or escalations.

• Assist with helpdesk tasks, update the applicant tracking system, and start or verify pre-employment checks and references.

• Managing various ad-hoc administration activities to support the effective running of the recruitment process

• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (e.g., PEs vendor), and other account stakeholders

• Ensuring stakeholders are continually appraised and updated on the relevant processes

• Management of day-to-day queries relating to their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary

• Participating in continuous improvement implementation within the immediate team

• Fully utilizes technology and other rollouts and changes implemented to the team

You'll need to demonstrate:

• Data integrity accuracy for self and (Senior) Recruitment Coordinators
• Completion of tasks within agreed timescales or Service Levels
• Compliance to policies, procedures, and ISO standards applicable to both client and AMS
• Requisition management & Interview scheduling
• Offer Management & Helpdesk support
• Completion of mandatory trainings
• Customer satisfaction/working within Service Levels
• Efficient usage of Digital Automation or Technology
• Partnership with clients and stakeholders through effective collaboration

Why AMS?

At AMS, we recognise the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It's our world but you can do it your way.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*

• The opportunity to embark on a recruitment career with one of the world's leading recruitment companies

• Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started

AMS28595

31/12/2025

India, Pune

Full Time

Administration

Investment Banking

Permanent