DH Procurement

Job Purpose: Lead, strategize and control sustainable cost-effective procurement and availability of pulp, packaging material, inbound bulk logistics operations, port operations & services to minimize risk, optimize inventory, while ensuring compliance at all times. Also lead functional digital transformation journey to give a competitive edge to P&F business. Job scope includes managing complete pulp supply chain for all the 7 VSF plants in India &Overseas.
Job Context & Major Challenges: VSF business having 7 units (India, China & SEA). Produciton capacity of 1.3 mil tons per year. Total procurement & logistics value is ~Rs 9000 Crs.

In this overall context the Central Procurement Cell and Pulp, Packaging & Inbound Logistics Department has been developed with a view toprovide strategic lead and support to improve business competitiveness for Pulp, Packaging, Inbound Logistics & Services. Objective is to provideefficiency in cost & quality, process standardisation, knowledge integration and synergy in procurement.

This function in CPC involves annual spend of ~ Rs. 9000 Crores and has the critical role in business.

The efficiency of the portfolio directly impacts the business, since delay or failure in delivery will have a cascading effect and can result in plantstoppages

Major Challenges
Ensuring pulp supply continuity across geography

Seamless communication between 7 VSF plants & 9 pulp resources.

Maintain & managing inventory levels for key raw material

Alternate pulp supplier development

Inland logistics operation - Coordination, communications with Transporters, internal users for planning and execution.

On time delivery of quality material

Key Result Areas Supporting Actions

Procurement – Negotiation, Finalisation (Pulp, Packaging & Logistics) 1. RFQ, Comparative & negotiation

• Involve in technical & commercial discussions with vendors.
• To carry out internal working, thereby sending Counter Bids to the vendors
• Prepare approval note highlighting the facts and process followed.
• Prepare check and forward orders for signature as per delegation manuals.
• Follow up for timely execution of PO.
• Ensuring smooth execution by providing timely support to the vendors.
• To monitor material rejection reports and take necessary action for improvement
• To ensure timely placement of Vehicles.
• To monitor delivery index for Packing Materials and take necessary action by communicating to the vendors for future orders.

Pulp Supply Chain & Inventory management 1. Ensuring continuity in pulp supply to all the VSF plants

• Maintain & manage optimum inventory across VSF plants
• To develop alternate pulp sources
• Seamless communication between 7 VSF plants & 9 pulpresources, technical, commercial.
• Cost optimization through procuring non prime, blendoptimization
• Allocation planning and close monitoring of pulp movement, shipment tracking

Vendor Development 1. Exploring new vendors for creating competition to have effective negotiation.

• Interaction with various other companies as well for similar requirement.
• Reviewing existing vendors performance as well in terms of delivery, commitment, etc.

Cost Control 1. Logistics cost optimization

• Cheaper pulp arrangements – alternate vendor, non-prime procurement
• Identify and implement consolidation opportunities across units
• Interaction with other group units as well as outside group for current price trends.
• Keep our-self updated about market trends.
• Cost saving through spec/quality optimization.
• By introducing new vendors, thereby creating competition

System improvement 1. Identifying areas of improvement and discussing the same with the concerned team for implementation.

• Identify alternate process or products which provide process efficiency or cost advantage
• Conducting trails / pilot projects and complete negotiation and contracting process