Export Document Executive

7 days ago

Goregaon Mumbai Maharashtra, India Meha Pharma Private Limited Full time ₹ 4,08,685 per year

Position: Executive – Export Documentation (Pharmaceuticals)

Location: Goregaon East, Mumbai

Job Description:

We are looking for a dynamic professional to manage export documentation and client coordination for our pharmaceutical business. The candidate will be responsible for handling international shipments, preparing export-related documents, and maintaining strong client relationships to ensure smooth business operations.

Key Responsibilities:

  • Develop and maintain strong relationships with overseas clients.
  • Communicate with international clients for order confirmation, delivery schedules, and shipping requirements.
  • Handle enquiries and purchasing of pharmaceutical goods at the best market rates.
  • Provide proactive updates to improve client satisfaction and resolve issues swiftly.
  • Ensure adherence to international shipping regulations, export control laws, and company policies.
  • Coordinate with internal teams, freight forwarders, shipping lines, and transporters to ensure timely, cost-effective deliveries.

Documentation & Compliance:

  • Prepare and review export documentation including Invoice, Packing List, SCOMET, Shipper's Letter, etc.
  • Evaluate ADC checklists to avoid errors in Final (LEO) Shipping Bill.
  • Assess Airway Bills / Bill of Lading as per customer's Proforma Invoice.
  • Maintain required documents such as COA, GMP, Product Permissions, etc.
  • Prepare additional documents like COO, Narcotic Letter, or others as required.
  • Ensure proper documentation for temperature-controlled shipments (2–8°C) with data loggers.
  • Submit documents for e-BRC purposes to banks in a timely manner.
  • Stay updated with ICEGATE and Export Promotion Council notifications for smooth transactions.
  • Ensure accurate record-keeping and proper data management for audits and compliance.

Qualifications & Skills:

  • Graduate in any discipline (preferably Commerce/Pharma/Logistics background).
  • 2–4 years of relevant experience in Export Documentation (Pharma preferred).
  • Strong knowledge of international shipping procedures and export compliance.
  • Proficiency in documentation, coordination with logistics partners, and MS Office.
  • Excellent communication and negotiation skills.
  • Ability to handle time-sensitive shipments and work under pressure.

Salary: As per industry standards.

Job Type: Full-time

Pay: ₹10, ₹34,567.67 per month

Benefits:

  • Cell phone reimbursement
  • Leave encashment
  • Provident Fund

Work Location: In person

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