Recruiting Coordinator

11 hours ago

Mumbai, Maharashtra, India Ares Operations Full time ₹ 12,00,000 - ₹ 24,00,000 per year
Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Primary functions and essential responsibilities

Candidate Coordination:

  • Schedule and coordinate all logistics of an onsite, phone, and virtual interview across multiple time zones and locations including complex scheduling and meeting room booking.  
  • Develop strong partnerships with Ares' recruiting and hiring teams, candidates and third-party vendors while maintaining clear and timely communication.
  • Coordinate candidate travel and manage the candidate expense reimbursement process.
  • Meet, greet and guide candidates during onsite interviews, ensuring a positive candidate experience.
  • Collect feedback from interviewers and consolidate it for evaluation and decision making.
  • Proactively identify opportunities to enhance our candidate experience and scheduling efficiency.
  • Identify and implement improvements to the Coordination process, focusing on efficiency, candidate experience and compliance.
  • Assist with the onboarding process of new team members. Provide guidance and support to, including but not limited to process and system overview, review of team material and guides.

Onboarding:

  • Draft employment agreements and submit them to the legal team for review.
  • Conduct background checks for new hires via Workday and oversee their progress.
  • Collaborate with IT and Corporate Services to keep them updated on new hires.

Recruitment Reporting:

  • Daily tracking, monitoring and upkeep of candidate progress through the interview stage via Workday and excel based reporting.
  • Prepare functional reports for Hiring Manager calls.
  • Generation of weekly, monthly, quarterly, and ad-hoc reports as required; assistance with analyzing such reports for trends/insights.
Qualifications

Education:

  • Bachelor's Degree required (Any specialization)

Experience Required:  

  • Minimum 2 years of work experience as an administrator or coordinator, preferably within Recruitment
  • Prior experience with Workday preferred

General Requirements:

  • Strong attention to detail, highly organized and process-driven
  • Excellent client service orientation/stakeholder management
  • Demonstrated ability to be flexible and assist with whatever is needed
  • Ability to maintain confidential information in compliance with HR & Firm policies
  • Excellent communication skills and a strong team orientation
  • A demonstrated ability to research and leverage available resources to accomplish the task at hand
  • A self-starter with excellent multi-tasking capabilities

Reporting Relationships

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

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