Recruiting Coordinator

2 weeks ago

Mumbai, Maharashtra, India Ares Management Full time

Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Primary functions and essential responsibilities

Candidate Coordination:

  • Schedule and coordinate all logistics of an onsite, phone, and virtual interview across multiple time zones and locations including complex scheduling and meeting room booking.
  • Develop strong partnerships with Ares' recruiting and hiring teams, candidates and third-party vendors while maintaining clear and timely communication.
  • Coordinate candidate travel and manage the candidate expense reimbursement process.
  • Meet, greet and guide candidates during onsite interviews, ensuring a positive candidate experience.
  • Collect feedback from interviewers and consolidate it for evaluation and decision making.
  • Proactively identify opportunities to enhance our candidate experience and scheduling efficiency.
  • Identify and implement improvements to the Coordination process, focusing on efficiency, candidate experience and compliance.
  • Assist with the onboarding process of new team members. Provide guidance and support to, including but not limited to process and system overview, review of team material and guides.

Onboarding:

  • Draft employment agreements and submit them to the legal team for review.
  • Conduct background checks for new hires via Workday and oversee their progress.
  • Collaborate with IT and Corporate Services to keep them updated on new hires.

Recruitment Reporting:

  • Daily tracking, monitoring and upkeep of candidate progress through the interview stage via Workday and excel based reporting.
  • Prepare functional reports for Hiring Manager calls.
  • Generation of weekly, monthly, quarterly, and ad-hoc reports as required; assistance with analyzing such reports for trends/insights.

Qualifications

Education:

  • Bachelor's Degree required (Any specialization)

Experience Required:

  • Minimum 2 years of work experience as an administrator or coordinator, preferably within Recruitment
  • Prior experience with Workday preferred

General Requirements:

  • Strong attention to detail, highly organized and process-driven
  • Excellent client service orientation/stakeholder management
  • Demonstrated ability to be flexible and assist with whatever is needed
  • Ability to maintain confidential information in compliance with HR & Firm policies
  • Excellent communication skills and a strong team orientation
  • A demonstrated ability to research and leverage available resources to accomplish the task at hand
  • A self-starter with excellent multi-tasking capabilities

Reporting Relationships

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

  • Recruitment Coordinator

    2 weeks ago

    Mumbai, Maharashtra, India Gurudakshina Full time

    We Are Hiring – Recruitment Coordinator (Digital Marketing & Ads Experience Required)We are looking for a Recruitment Coordinator with strong experience in digital marketing and running paid advertisements.Key Responsibilities:Coordinate recruitment activities and manage candidate databasesPlan, execute, and monitor digital marketing campaignsRun and...

  • Recruitment Coordinator

    4 days ago

    Mumbai, Maharashtra, India Continental Mercantile Corporation PVT Full time

    We are seeking a detail-oriented and proactive Recruitment Coordinator to join our company. The role involves supporting the end-to-end recruitment process, including sourcing candidates, coordinating interviews, managing documentation, and liaising with clients and agencies. The ideal candidate will have strong organizational and communication skills, with...

  • Recruiter Coordinator

    4 days ago

    Mumbai, Maharashtra, India CIEL HR Full time

    Roles and ResponsibilitiesMaintain accurate records of candidate applications, interview schedules, and offer extensions.Ensure seamless coordination between internal teams (e.g., HR, operations) to resolve any issues or concerns during the recruitment process.

  • Recruitment Coordinator TA Non-Tech

    24 hours ago

    Mumbai, Maharashtra, India JioStar Full time

    Key Responsibilities1. Candidate Management: Support recruiters on active role by handling all recruitment logistics and keeping the process on track. Coordinate interview schedules between candidates and interview panels. Communicate interview details, logistics, and follow-ups to candidates. Maintain strong candidate experience throughout the hiring...

  • Recruiter

    2 weeks ago

    Mumbai, Maharashtra, India Padams Group Full time

    Position: HR RecruiterIndustry: Interior Fit-Out / Interior Contracting / ConstructionLocation: MumbaiExperience: 2–6 Years (Interior / Construction preferred)Role OverviewThe HR Recruiter will be responsible for end-to-end recruitment for interior fit-out projects, including site staff, technical professionals, and corporate roles. The role requires...

  • Recruiter

    4 days ago

    Mumbai, Maharashtra, India Twiite Full time

    Job Title: HR Recruiter Location: Thane (Work From Office) Experience: Minimum 2 Years Employment Type: Full-timeAbout the RoleWe are looking for an enthusiastic and skilled HR Recruiter with at least 2 years of end-to-end recruitment experience. The ideal candidate should be confident with sourcing, screening, coordinating interviews, and closing positions...

  • Recruiter

    7 days ago

    Mumbai, Maharashtra, India One Health Assist Full time

    Company DescriptionOne Health Assist is a comprehensive Preventive to Health Solutions Ecosystem committed to revolutionizing healthcare. We provide holistic care through access to verified doctors, wellness experts, and personalized consultation plans. Our platform simplifies family health management with a free EMR upload service and unique One Health IDs...

  • Recruiter

    2 weeks ago

    Mumbai, Maharashtra, India Eagle Crest DMC Full time

    Job OverviewEagle Crest DMC is seeking a passionate Recruiter to join our team in Mumbai. This full-time position requires a proactive individual to manage and enhance our recruitment processes. The role entails talent sourcing, candidate screening, and interview coordination to support our growing team within the dynamic travel arrangements industry. Your...

  • Recruiter

    2 weeks ago

    Mumbai, Maharashtra, India Resource Capital Full time

    About the RoleWe are looking for a proactive and detail-oriented Part-Time Recruiter to support our hiring needs across multiple roles. The ideal candidate should have strong sourcing skills, excellent communication, and the ability to manage end-to-end recruitment independently.Key Responsibilities1. Talent Sourcing & ScreeningSource candidates through...

  • HR Recruiter

    2 weeks ago

    Mumbai, Maharashtra, India KV Placement Full time

    HR Recruiter responsible for end-to-end recruitment for consultancy clients. Source, screen, and shortlist candidates, coordinate interviews, close positions within timelines & maintain candidate databases. Strong comm & multitasking skills required. Required Candidate profileHiring for Vasai (W): 2 HR Recruiters & 1 Recruitment Manager to lead the team....