Fee Collection Executive

2 weeks ago


Sahibabad, Uttar Pradesh, India DLF Public School Full time ₹ 2,40,000 - ₹ 3,60,000 per year

Purpose / Job summary Responsible for accurate day-to-day collection of FEES , accounting in Tally and the school ERP, end-to-end fee management (collection, reconciliation, concessions, refunds), vendor & staff payment support, and maintaining audit-ready records while ensuring excellent parent communication and adherence to statutory and school policies.

Key responsibilities

Fee Management (Fee-in-Charge)

  • Collect fees (cash, cheque, online) and issue receipts immediately.
  • Follow the Fee Collection SOP at all times.
  • Maintain manual and ERP records for every fee transaction; update ERP within stipulated timelines.
  • Maintain concession, waiver records; maintain admission withdrawal register, student file updates, fee category and section-change records.
  • Maintain and update EWS balances list on the designated OneDrive/Excel location.
  • Reconcile fee collections against bank deposits and ERP records daily.
  • Prepare daily / weekly / monthly fee collection and reconciliation reports for management.
  • Handle parent queries related to fees, dues, refunds, concessions via and ensure ownership of replies.
  • Send timely reminders/notifications for pending dues via voice, chat, and email per process; coordinate reminders with class teachers.
  • Maintain polite, professional communication with parents and escalate unresolved issues to management.
  • Submit overdue reports and follow-up status to management regularly.

Compliance & Audit

  • Ensure transparent fee handling aligned with school policy and Fee SOP.
  • Maintain secure custody of fee receipts, cash, and cheque books.
  • Provide records and reports as required for audits; ensure audit queries are responded to promptly.
  • Maintain confidentiality of financial and sensitive records.

Job Type: Full-time

Pay: ₹20, ₹30,000.00 per month

Work Location: In person


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