Executive Assistant

1 week ago

Bengaluru, Karnataka, India Non-Profit Organization Full time ₹ 4,32,000 - ₹ 8,00,000 per year

We are only looking for candidates who have min. 2 years of relevant work experience.

Budget for this role is up to 8 LPA but it depends upon your experience and interview.

Key Responsibilities:

The Executive Assistant provides essential administrative and operational support to the Function Leader and the wider Scholarship Team, ensuring the smooth execution of a high-volume, national program.

1. Administrative and Communication Management

  • Provide comprehensive administrative and operational support to the Function Leader and the team.
  • Manage and prioritize the Function Leader's calendar, including scheduling, setting up, and coordinating meetings and conferences across different teams.
  • Review and prioritize all incoming correspondence
    (emails, mail) and determine the necessary follow-up action.
  • Draft, prepare, and distribute high-quality correspondence and official documents.
  • Serve as a courteous and efficient interface for all external callers and office visitors.

2. Operational Support and Logistics

  • Coordinate all logistics for meetings, events, workshops, and team-wide activities.
  • Manage
    complex travel logistics
    for the Function Leader and, when necessary, other team members (including itineraries, accommodation, visa processing, and expense reports).
  • Maintain all digital and physical files, information, and records in a readily usable and retrievable format.

3. Confidentiality and Record Keeping

  • Ensure strong
    record-keeping skills
    are applied across all documentation.
  • Uphold the
    highest level of confidentiality
    regarding sensitive program and personnel information.

Candidate Requirements:

  • Education:
    Bachelor's degree in any discipline.
  • Experience:
    Minimum of
    2 years of experience
    in a similar role, with a strong preference for candidates who have supported a Function Leader, multiple stakeholders, or a team.
  • Language Proficiency:
    Proficiency in both English and Hindi
    is mandatory.

Skills:

  • Excellent oral and written communication skills, including active listening and accurate reading comprehension.
  • Strong computer skills and high proficiency with
    Microsoft Office Suite
    .
  • Proven ability to work across functions and foster a collaborative teamwork environment.

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