Front Office

3 days ago

Mumbai Metropolitan Region, India Legarithm Full time ₹ 1,50,000 - ₹ 3,00,000 per year

Job Description: Front Office & Administration Executive

Office Location: Nariman Point,

Mumbai

Working Days & Timings – Monday to Saturday 9am-6pm

Salary – Upto INR 3lacs per annum

Role Overview

The Front Office & Admin Executive is the first point of contact for visitors and clients, responsible for managing reception operations, coordinating administrative tasks, and ensuring smooth day-to-day office functioning.

Key Responsibilities :

Front Office Management

·      Greet and assist visitors, clients, and vendors professionally.

·      Manage incoming calls, emails, and inquiries; route them to respective departments.

·      Maintain visitor logs, issue ID badges, and ensure adherence to security protocols.

·      Handle courier/dispatch services (incoming & outgoing).

·      Maintain reception area hygiene, appearance, and resources.

Administrative Support

·      Assist in scheduling meetings, booking conference rooms, and managing calendars for senior staff.

·      Coordinate travel and accommodation arrangements for employees/guests.

·      Maintain records of office supplies and raise purchase requests.

·      Assist in vendor management (stationery, housekeeping, pantry, courier, etc.).

·      Support HR/Admin in onboarding new employees.

·      Adhoc Admin Assistance

Office Operations

·      Ensure smooth functioning of daily office activities in coordination with housekeeping, IT, and facility teams.

·      Monitor maintenance of office equipment – printers, phones, air-conditioning, etc.

·      Maintain inventory of assets, keys, access cards & documentation related to AMC and service providers.

Documentation & Reporting

·      Maintain attendance registers, staff movement sheets, and petty cash expenses (if assigned).

·      Prepare basic MIS reports related to admin expenses, visitor records, and office supplies.

·      Assist with filing, scanning, photocopying, and documentation work.

Event & Hospitality Management

·      Coordinate internal employee events, meetings, and training sessions.

·      Manage hospitality for clients/guests—tea/coffee setup, meeting room readiness, etc.

Qualifications & Skills

·      HSC pass out/ Bachelor's degree in any discipline.

·      0/ 1 year of experience in front office/reception/admin roles.

·      Excellent verbal and written communication skills in English and local language.

·      Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

·      Pleasant personality, well-groomed, courteous, and service-oriented attitude.

·      Strong organizational skills and ability to multitask.

·      Ability to handle confidential information with integrity.

Preferred

·      Experience in law firms, corporate offices, hospitality, or service-based industries.

·      Knowledge of basic Tally/ERP, office equipment handling, or vendor coordination.

Working Conditions

·      Office-based role, full-time.

·      Requires professionalism and punctuality.

·      May occasionally support events outside regular office hours.

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