Front Office
3 days ago
Job Description: Front Office & Administration Executive
Office Location: Nariman Point,
Mumbai
Working Days & Timings – Monday to Saturday 9am-6pm
Salary – Upto INR 3lacs per annum
Role Overview
The Front Office & Admin Executive is the first point of contact for visitors and clients, responsible for managing reception operations, coordinating administrative tasks, and ensuring smooth day-to-day office functioning.
Key Responsibilities :
Front Office Management
· Greet and assist visitors, clients, and vendors professionally.
· Manage incoming calls, emails, and inquiries; route them to respective departments.
· Maintain visitor logs, issue ID badges, and ensure adherence to security protocols.
· Handle courier/dispatch services (incoming & outgoing).
· Maintain reception area hygiene, appearance, and resources.
Administrative Support
· Assist in scheduling meetings, booking conference rooms, and managing calendars for senior staff.
· Coordinate travel and accommodation arrangements for employees/guests.
· Maintain records of office supplies and raise purchase requests.
· Assist in vendor management (stationery, housekeeping, pantry, courier, etc.).
· Support HR/Admin in onboarding new employees.
· Adhoc Admin Assistance
Office Operations
· Ensure smooth functioning of daily office activities in coordination with housekeeping, IT, and facility teams.
· Monitor maintenance of office equipment – printers, phones, air-conditioning, etc.
· Maintain inventory of assets, keys, access cards & documentation related to AMC and service providers.
Documentation & Reporting
· Maintain attendance registers, staff movement sheets, and petty cash expenses (if assigned).
· Prepare basic MIS reports related to admin expenses, visitor records, and office supplies.
· Assist with filing, scanning, photocopying, and documentation work.
Event & Hospitality Management
· Coordinate internal employee events, meetings, and training sessions.
· Manage hospitality for clients/guests—tea/coffee setup, meeting room readiness, etc.
Qualifications & Skills
· HSC pass out/ Bachelor's degree in any discipline.
· 0/ 1 year of experience in front office/reception/admin roles.
· Excellent verbal and written communication skills in English and local language.
· Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
· Pleasant personality, well-groomed, courteous, and service-oriented attitude.
· Strong organizational skills and ability to multitask.
· Ability to handle confidential information with integrity.
Preferred
· Experience in law firms, corporate offices, hospitality, or service-based industries.
· Knowledge of basic Tally/ERP, office equipment handling, or vendor coordination.
Working Conditions
· Office-based role, full-time.
· Requires professionalism and punctuality.
· May occasionally support events outside regular office hours.
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