Assitant Inventory Manager
6 days ago
1. Ordering Process
Objective: Ensure timely procurement of parts and materials to maintain operational
continuity.
- Step 1: Requirement Analysis
Identify inventory needs based on stock levels, upcoming projects, and
consumption trends.
Consult with workshop teams to prioritize critical items.
- Step 2: Supplier Selection & Approval
Verify approved suppliers and compare quotations for the best terms.
Ensure suppliers meet quality and delivery standards.
- Step 3: Purchase Order (PO) Creation
Generate a detailed PO specifying item quantities, specifications,
delivery timelines, and costs.
Obtain necessary approvals before dispatching the order to the
supplier.
2. Receiving Process
Objective: Ensure accurate and compliant receipt of ordered inventory.
- Step 1: Delivery Verification
Inspect incoming shipments against the purchase order and delivery
note.
Check for damages, defects, or discrepancies (e.g., quantity mismatch).
- Step 2: Documentation
Record received items in the inventory management system.
Retain delivery notes, packing slips, and inspection reports for audit
purposes.
- Step 3: Quality Control
Conduct quality checks for critical parts to ensure they meet
specifications.
Report any non-conformance to the supplier and initiate a return
process if needed.3. Storage Process
Objective: Maintain organized and secure storage to protect inventory and ensure
easy access.
- Step 1: Categorization & Labeling
Store items based on type, size, frequency of use, or project allocation.
Use barcode or RFID systems for accurate tracking and retrieval.
- Step 2: Location Assignment
Allocate specific storage zones for different types of inventory (e.g.,
fast-moving, slow-moving, hazardous).
Ensure frequently used items are placed in easily accessible areas.
- Step 3: Safety & Maintenance
Implement safety protocols for handling hazardous or heavy items.
Regularly inspect the storage area to maintain cleanliness and prevent
damage.
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