AP Coordinator

WHO WE ARE

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services. 

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

Essential Duties and Responsibilities

• Match price quantity and item number for invoices purchase orders and receivers assuring all expenditures are properly authorized by managers
  • Process employee expense requests and ensure compliance to division travel policies appropriate receipts approval and timely payment
  • Contact vendors to clarify and rectify any questions/discrepancies regarding payments discounts taken quantities
  • Key debit memos initiated by the Purchasing Department into AP system
  • Determine whether or not debit needs to be matched online or entered without matching online
  • Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
  • Obtain management approval for all invoices that are processed without Purchase orders
  • Reconcile small vendor statements as needed
  • Identifies researches and resolves items/issues impacting the accounts payable statements
  • Contact vendors as needed to resolve any issues and respond to their inquiries
  • Update vendor payment information (addresses contact information bank account numbers etc.) in ERP system
  • Assist with accounts payable preparations and audit process
  • Maintain proper documentation of monthly data and analysis
  • Assist in special projects and process improvement
  • Contribute to improving process workflows and maintaining system administration
  • Assist the AP department in various projects as needed

Other duties assigned as needed

Skills and Abilities

• Demonstrate time management skills with attention to detail
  • Detail oriented and capable of analyzing complex financial/operational data
  • Intermediate/Advanced proficiency in PC/Microsoft applications (Excel Access Word)
  • Demonstrated experience using pivot tables in Excel
  • Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization
  • Self-starter capable of working independently and ensuring to meet deadlines
  • Excellent communication and interpersonal skills both verbal and written
  • Ability to balance multiple tasks with changing priorities

Education and/or Experience

• High school Diploma or equivalent is required
  • Bachelors' degree in Accounting Finance Business or related field preferred
  • Minimum of 1-2 years relevant experience in a corporate accounting organization
  • Experience operating in a multi-state and/or complex matrix business environment
  • Intermediate/Advanced experience with General Ledger Programs

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. 

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.