Office Assistant

2 days ago

Bengaluru, Karnataka, India sri sringeri sharada peetham charitable trust Full time ₹ 1,92,000 - ₹ 24,00,000 per year
  • Raise purchase orders in the absence of Purchase Executive & Stores Supervisor.
  • Create Goods Receipt Notes (GRN) against invoices in the software, issue items to the concerned department, and charge them to the patient (in the absence of Purchase Executive & Stores Supervisor).
  • Cross-check stock of narcotic drugs in all departments under the guidance of the Clinical Pharmacist.
  • Report narcotic drug stock utilization status from all departments to the Stores Supervisor under the guidance of the Clinical Pharmacist.
  • Physically accept goods from vendors and cross-verify items with purchase orders and challans at the time of delivery.
  • Certify vendor invoices after complete inward of goods and forward for GRN preparation.
  • Organize goods in the store using FIFO method.
  • Check consumable stock, raise indents, and follow up with Purchase Executive/Stores Supervisor for purchase orders.
  • Issue and organize goods requested by user departments (both physically & in software), ensuring authorization by Stores Supervisor/Executive-Purchase. Maintain proper records in the issue register.
  • Report acceptance, shortages, or discrepancies in goods supplied by vendors to the Stores Supervisor and maintain records for quality indicators.
  • Coordinate with Maintenance/Biomedical/IT departments for acceptance of goods received against purchase orders.
  • Maintain records of all documents submitted to Finance for vendor advance payments, linked to approved purchase orders.
  • Track idle/unused stock in the stores.
  • Maintain purchase invoices department-wise, process them monthly, and submit to Executive-Purchase for scrutiny and onward submission to Manager-Purchase.
  • Coordinate with staff & vendors for scrap disposal, and report statistics to Stores Supervisor for challan generation.
  • Assist in quarterly stock verification of all departments, sub-stores, and central stores in coordination with Stores Supervisor & Executive-Purchase.

Job Type: Full-time

Pay: ₹16, ₹20,000.00 per month

Work Location: In person

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