Company Secretary

12 hours ago

Chennai, Tamil Nadu, India RRR Wastetech Full time ₹ 15,00,000 - ₹ 30,00,000 per year

Job Purpose

To ensure the company complies with statutory and regulatory requirements and to implement best practices in corporate governance. The Company Secretary acts as the key link between the Board of Directors, regulatory authorities, shareholders, and management.

Key Responsibilities

1. Statutory & Regulatory Compliance

  • Ensure compliance with the Companies Act, 2013, SEBI Regulations, Listing Regulations (LODR), and other applicable laws.
  • Prepare and file statutory returns and forms with ROC, SEBI, Stock Exchanges, MCA, and other authorities (e.g., MGT-7, AOC-4, PAS-3, DIR-12, etc.).
  • Maintain statutory registers such as Register of Members, Directors, Charges, and Share Transfers.
  • Handle secretarial audits, due diligence, and certifications.

2. Board and Shareholder Meetings

  • Organize and manage Board Meetings, Committee Meetings, and General Meetings (AGMs/EGMs).
  • Prepare and circulate notices, agendas, and minutes in compliance with Secretarial Standards (SS-1 & SS-2).
  • Ensure timely filing of resolutions (e.g., MGT-14) and disclosure requirements.
  • Maintain confidentiality of board discussions and decisions.

3. Corporate Governance

  • Advise the Board on corporate governance best practices and compliance frameworks.
  • Ensure proper constitution and functioning of Board Committees (Audit, NRC, CSR, etc.).
  • Assist in drafting policies and charters code of conduct, whistleblower policy, insider trading policy, etc.
  • Facilitate annual evaluations of Board and Committee performance.

4. Secretarial & Legal Advisory

  • Provide legal and regulatory advice to management and the Board.
  • Draft and vet contracts, MoUs, NDAs, and other legal documents.
  • Manage share capital-related matters issue of shares, rights/bonus issues, ESOPs, sweat equity, buyback, etc.
  • Liaise with Registrar & Transfer Agents (RTAs), stock exchanges, and regulatory bodies.

5. Investor Relations & Stakeholder Communication

  • Act as a key interface between the company and shareholders/investors.
  • Handle grievances, share transfers, and dividend distribution.
  • Ensure compliance with Investor Education and Protection Fund (IEPF) provisions.

6. Support to Management

  • Support management in fund-raising activities, M&A, IPO, or corporate restructuring.
  • Participate in due diligence, data room preparation, and legal documentation for investors.
  • Assist in drafting the Annual Report, Boards Report, Corporate Governance Report, and related disclosures.

  • Update the management and Board on changes in laws, regulations, and governance trends.

  • Any other work as per management discretion.

Qualifications & Experience

  • Qualified Company Secretary (Member of ICSI).
  • (Optional) Additional qualification in Law / Commerce / Management (LLB, MBA, CA) preferred.
  • Minimum 310 years of experience in a listed / large private company.
  • Strong understanding of corporate laws, SEBI, FEMA, and labour compliances.

Skills & Competencies

  • Excellent drafting, communication, and interpersonal skills.
  • High attention to detail and integrity.
  • Strategic thinking and business acumen.
  • Strong knowledge of corporate filings, documentation, and compliance software (e.g., MCA V3, NSE/BSE portals).
  • Ability to coordinate with auditors, consultants, regulators, and internal teams.

Performance Indicators

  • Timely completion of all statutory filings.
  • Zero non-compliance or penalties.
  • Efficient conduct of Board and shareholder meetings.
  • Effective communication and governance documentation.

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