Tender Executive

Company Description

APARC (Atharva Planning and Research Centre) is a distinguished organization that specializes in planning and research across various development sectors in both rural and urban areas. The organization is staffed with a multidisciplinary team of professionals, including urban and regional planners, management graduates, environmental planners, engineers, and socio-economic experts. APARC has been instrumental in roles such as perspective planning, consultancy, third-party inspections, policy advising, and providing coordination and back-office support to different government departments. The innovative IT team further strengthens APARC's capability and competitive edge.

Position:
Tender Executive

Location:
Ahmedabad

Department:
Projects

Job Type:
Full - time

Experience Required:
Minimum 1 Year

Qualification:
Graduate/Post-Graduate in Planning / Engineering / Architecture / Technical disciplines or related fields (open to equivalent qualifications with relevant experience).

Key Responsibilities

·
Tender Identification & Management

o   Regularly search and identify relevant tenders through government portals, private sources, and online platforms.

o   Maintain a database of upcoming and ongoing tenders.

· Proposal Preparation

o   Draft, compile, and submit technical and financial proposals
in line with client and tender requirements.

o   Prepare
data sheets, forms, and annexures
as per RFP formats.

o   Assist in preparing
company credentials, supporting documents, and presentations
for tender submission.

·
Planning & Scheduling

o   Create tender submission schedules and ensure timely preparation of documents.

o   Coordinate with internal teams and external consultants to collect necessary information.

· Financial Understanding

o   Perform basic financial calculations
such as costing, pricing, and budget estimation for tenders.

o   Support in preparing
bid cost sheets and comparative statements.

· Client Coordination

o   Communicate with clients, consultants, and departments to clarify tender requirements.

o   Ensure smooth follow-ups and submission tracking.

· Documentation & Reporting

o   Maintain tender-related records, agreements, and supporting documents systematically.

o   Provide periodic reports on tender status and submissions to management.

Required Skills

· Strong knowledge of
tendering processes, proposal writing, and documentation.

· Excellent communication skills
– verbal and written in
Hindi and English (mandatory)
; knowledge of
Gujarati or any additional language
will be preferred.

· Proficiency in
MS Office (Word, Excel, PowerPoint)
and familiarity with e-tendering portals.

· Ability to prepare
data sheets, schedules, and financial summaries
with accuracy.

· Good organizational skills and ability to work within strict timelines.

Eligibility

· Minimum
1 year of relevant experience
in tendering, proposal writing, or project documentation.

· Qualification in
Planning, Engineering, Architecture, or a related technical discipline
(open to candidates from equivalent backgrounds with relevant skills).

Preferred Attributes

· Detail-oriented and systematic approach to work.

· Ability to work independently as well as in a team.

· Strong analytical and problem-solving abilities.

· Willingness to learn and adapt to new processes.

Note:
This role is crucial for supporting the organization's business development and ensuring timely and professional tender submissions.