
Office Coordinator
4 days ago
Office Coordinator (Projects & Client Operations)
Role purpose
Ensure smooth execution across development projects by systematically capturing progress, enforcing timelines, and handling client‑side follow‑ups for payments, leads, and data inputs needed to unblock delivery.
Key responsibilities
Developer updates and tracking
Run daily check‑ins or async updates to capture task status, blockers, and next‑day plans from each developer.
Update and maintain task boards (e.g., Kanban/sprints), reflecting actual status, ETA, and dependencies.
Escalate blockers with context and proposed next steps to the project owner within agreed SLAs.
Consolidate a weekly progress report: completed items, in‑progress, risks, scope changes, and timeline variances.
Timeline adherence and governance
Maintain the master project plan with milestones, sprint goals, and due dates; flag slippages early with impact notes.
Coordinate standups, sprint planning/reviews, and stakeholder syncs; circulate minutes with action items and owners.
Track acceptance criteria and UAT windows; ensure readiness (test data, environments, sign‑off owners).
Client follow‑ups: payments and receivables
Share invoice schedule, send reminders pre‑ and post‑due date, and log commitments; prepare weekly AR aging to management.
Coordinate with finance on invoice issuance, credit notes (if any), and payment confirmation; update records promptly.
Maintain a clear communication trail for escalations and payment plans; schedule follow‑ups until closure.
Client follow‑ups: leads and data acquisition
Collect required inputs from clients: datasets, credentials, creatives/copy, approvals, and policy/requirement documents.
Maintain a "Data/Input Register" with owner, due date, status, and impact if delayed; escalate when inputs block delivery.
Track incoming leads from campaigns/forms/WhatsApp; ensure CRM updates, deduplication, and routing to owners.
Communication and documentation
Prepare status dashboards and summaries for internal leadership and clients; keep versioned documentation organized.
Standardize templates: daily update form, MoM, risk log, change request log, input register, AR tracker, and stakeholder map.
Process hygiene and tools
Enforce usage of agreed tools (task tracker, CRM/Sheets, inbox labels) and keep them accurate and current.
Suggest incremental process improvements to reduce delays and improve visibility.
Key results/KPIs
On‑time delivery: % milestones delivered on/ before due date; average delay days if any.
Update discipline: % developers submitting daily updates; % tasks with current status/ETA.
Risk management: mean time to escalate blockers; # issues detected pre‑deadline vs post‑deadline.
Receivables: DSO (days sales outstanding), % invoices collected within terms, aging buckets.
Data readiness: % client inputs received by due date; average days blocked due to missing inputs.
CRM hygiene: % new leads captured within 24 hours; % leads with complete required fields
0-2 years in coordination/project ops/account management; experience with software teams preferred.
Good communication, follow‑through, and documentation; calm and persistent in collections/follow‑ups.
Tooling fluency: spreadsheets/Google Workspace, MS word
Job Type: Full-time
Pay: ₹8, ₹12,000.00 per month
Application Question(s):
- Any experience as Office Coordinator ?
- Your current and expected ctc?
- Do you know MS office?
- Are you good in english ?
Language:
- English (Preferred)
Work Location: In person
-
Office Coordinator
7 days ago
Park Street, Kolkata, West Bengal, India UPTALENT Full time**Office Coordinator (Projects & Client Operations)** **Role purpose** Ensure smooth execution across development projects by systematically capturing progress, enforcing timelines, and handling client‑side follow‑ups for payments, leads, and data inputs needed to unblock delivery. **Key responsibilities** Developer updates and tracking Run daily...
-
Marketing Coordinator
20 hours ago
Park Street, Kolkata, West Bengal, India Galaxy Solar Energy Pvt Ltd. Full time**We're Hiring: Marketing Coordinator (0.6-2 Years Exp.)** **Location**: Kolkata | **Galaxy Solar Energy Pvt. Ltd.** Join our growing marketing team! **What You’ll Do**: - Create & manage proposals - Cold calling & lead handling - Data entry in CRM - Basic office coordination **Skills Needed**: - MS Excel & MS Office - Basic CRM tools Strong...
-
Office Coordinator
2 weeks ago
Kolkata, West Bengal, India Hardware traders Full timeJob Description: Office Coordinator (Basic Knowledge in Logistics) Location: Kolkata **Salary**: Up to ₹15,000 per month Key Responsibilities: 1. Administrative Support: Provide day-to-day administrative support to ensure smooth office operations. 2. Document Management: Organize, maintain, and update office records, documents, and reports...
-
Office Coordinator
2 days ago
Kolkata, West Bengal, India A One Advisory Full time**About the Role**: A One Advisory is seeking a proactive and highly organized Office Coordinator to manage day-to-day operations at our Kolkata office and provide remote support for our facilities will be responsible for ensuring smooth facility operations, managing vendors, coordinating travel and office logistics and supporting administrative...
-
MIS Executive
4 days ago
Park Street, Kolkata, West Bengal, India Palm Village Resort City Office Full time ₹ 1,80,000 - ₹ 2,40,000 per yearAbout the RoleWe're seeking a dynamic professional who can bridge data analysis and executive support. This hybrid role offers the unique opportunity to handle MIS reporting while also working closely with senior leadership on coordination, communication, and administration. A perfect role for someone looking to grow in both data-driven decision-making and...
-
Office Coordinator
1 week ago
Kolkata, West Bengal, India Placement Leadership Team Full timeOpening for a Office Coordinator Executive in a Leading garments company. Location - Dalhousie Salary - upto 25k Exp - 3years and above Responsibilities - Sales Coordinator Responsibilities: - Helping the sales team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality,...
-
Front Office Executive
4 days ago
Park Street, Kolkata, West Bengal, India Rashmi Metaliks Limited Full timeJob Title: **Front Desk cum Admin Executive (Female Only)** **Location**: Kolkata, West Bengal Rashmi Metaliks Limited - Corporate Office Department: Administration & Facility Management **Job Type**: Reports To: Manager - Administration / HR About Rashmi Metaliks Limited: Rashmi Metaliks Limited, part of the Rashmi Group, is a leading manufacturer of...
-
Office Coordinator
7 days ago
Park Street, Kolkata, West Bengal, India JAIN TRADING COMPANY Full timeSHOULD HAVE GOOD KNOWLEDGE IN COMPUTER, MUST BE FAMILIER TO WORK IN GEM PORTAL, IREPS, AND GOVERNMENT TENDER SITE MUST HAVE GOOD COMUNICATION SKILL **Job Types**: Full-time, Permanent, Fresher Pay: ₹9,142.68 - ₹20,000.00 per month **Education**: - Bachelor's (preferred) **Experience**: - GEM PORTAL AND IREPS : 1 year (preferred) **Language**: -...
-
Office Coordinator
4 days ago
Bhawanipur, Kolkata, West Bengal, India Brandistry Full timeJob description - Office Coordinator **Responsibilities** - Ensuring office discipline, attendance, and adherence to schedules. - Assisting the Founder with tasks such as recruitment, tracking credit card expenses, setting up meetings, and more. - Providing support to the HR department for documentation, database management, onboarding, and offboarding...
-
Back Office Coordinator
20 hours ago
Kolkata, West Bengal, India Career wallets Full timeWe are looking for back office coordinator (Operations) Job details - Looking for an individual who can coordinate the back office tasks as well operation for a tours and travel/ event company. Skills Experience - 1 year - 2 years Location - Saltlake Sector 1 Salary - ₹10,000- ₹12,000 Pay: ₹15,000.00 - ₹16,000.00 per month **Experience**: -...