Recruiting Associate

Are You Ready?

CAI is a professional services company established in 1996 that has grown year over year to nearly 800 people worldwide. For Mission Critical and regulated industries that need to deliver critical solutions in high-stakes environments, we provide accelerated operational readiness and unparalleled performance at the highest standard through our rigorous approach, field tested processes, and elite expertise developed over 30 years.

Our approach is simple because our Purpose informs everything we do:

• We exist to be the trusted solution for our clients as they strive to build a better working world and improve the human experience.
• We act with integrity
• We serve each other
• We serve society
• We work for our future

At CAI, we believe in a relentless dedication to excellence, pushing boundaries and surpassing

expectations. From the beginning, we've challenged ourselves to do what others wouldn't. Not just setting industry standards, but redefining them entirely. We are bold in our thinking and creative in our approach. We operate at the intersection of wisdom and technology and thrive when they come together with humanity. For us, operational readiness isn't simply a goal. It's a way of life. Because tomorrow demands to be at the forefront of today. We do this through tireless effort, precision, efficiency and an unwavering belief that there is always room for advancement. We're not interested in how it used to be done. We're obsessed with how it will be done.

Position Overview: The Recruiting Administrator supports our U.S.-based recruiting team by providing key administrative and operational support throughout the recruitment lifecycle. This role is responsible for coordinating interviews, assisting in the offer process, maintaining candidate data, generating recruiting reports, and supporting internal administrative projects. The ideal candidate has prior experience working in an applicant tracking system—specifically Lever—and is comfortable working U.S. East Coast hours.

Key Responsibilities:

1. Interview Coordination & Scheduling

2. Coordinate interviews across multiple time zones, ensuring timely and accurate scheduling between candidates and hiring managers.

3. Manage interview logistics, including calendar invites, video links, and interviewer briefings.

4. ATS and Data Management

5. Maintain accurate and up-to-date candidate records in Lever.

6. Track candidate status and feedback throughout the hiring process.

7. Support data hygiene and integrity efforts across the system.

8. Reporting & Analytics

9. Generate weekly recruitment reports and dashboards.

10. Provide insights into recruiting pipeline metrics, time-to-fill, and candidate stage tracking.

11. Administrative & Project Support

12. Assist with internal team projects and recruiting process documentation.

13. Maintain hiring trackers, team meeting notes, and workflow documentation.

14. Provide administrative support for recruitment marketing or event efforts as needed.

15. Team & Stakeholder Collaboration

16. Foster strong communication with recruiters, hiring managers, and HR partners.

17. Proactively anticipate scheduling conflicts and resolve issues quickly.

Qualifications and Experience:

• 2+ years of experience in a recruiting coordinator or recruitment administrative role.
• Hands-on experience with Lever (ATS) is required.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite.
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
• Demonstrated ability to work independently in a fast-paced, deadline-driven environment.
• Comfortable working full-time U.S. Eastern Time (EST) hours.

Critical Competencies:

Plan for Success

• Anticipates recruiting needs and supports timeline alignment with recruiters.
• Manages priorities and ensures timely execution of administrative tasks.

Pursue Execution

• Takes initiative and ownership of assigned tasks.
• Identifies process inefficiencies and suggests improvements.

Tailor Communication

• Communicates clearly and professionally with global teams.
• Adapts tone and language to suit different audiences and stakeholders.

Build Partnerships

• Builds strong, trusting relationships with team members across borders.
• Collaborates effectively to ensure excellent candidate and stakeholder experiences.

Satisfy the Customer

• Provides timely and accurate support to recruiters and hiring managers.
• Prioritizes a positive candidate experience throughout all interactions.