Admin Executive

15 hours ago

Chennai, Tamil Nadu, India SEVALAYA Full time

Job Position: Admin Executive

Organization:
Sevalaya NGO

Location:
Chennai

Employment Type:
Full-time

About Sevalaya

Sevalaya is a non-profit organization committed to providing education, healthcare, and community development support to underserved communities. Our mission is to empower individuals through value-based education and social upliftment programs.

Position Overview

The
Admin Executive
will be responsible for managing administrative tasks, facility operations, documentation, logistics, and support services across the organization. The role requires strong organizational skills, a proactive mindset, and the ability to coordinate with multiple stakeholders.

Key Responsibilities
Administrative Operations

  • Manage day-to-day administrative activities for smooth office functioning.
  • Maintain office records, documentation, and filing systems (physical & digital).
  • Draft and manage official correspondence, letters, and internal communications.
  • Handle procurement of office supplies, stationery, and equipment.
  • Monitor inventory and ensure timely replenishment of materials.

Facility & Asset Management

  • Oversee maintenance of office premises, vehicles, IT equipment, and other assets.
  • Coordinate with vendors, service providers, and facility maintenance teams.
  • Support in AMC management and renewals for office utilities and equipment.

Logistics & Coordination

  • Coordinate travel arrangements, accommodation, and event logistics as required.
  • Assist in planning and execution of organizational events, meetings, and programs.
  • Liaise with internal teams to ensure smooth admin support for field activities.

Compliance & Documentation

  • Maintain administrative compliance records, licenses, and renewals.
  • Support HR and finance departments in administrative documentation.
  • Maintain attendance registers, visitor logs, and access control systems.

Vendor & Purchase Management

  • Obtain quotations, evaluate vendor proposals, and manage purchase orders.
  • Track and verify bills, invoices, and service agreements.

Required Qualifications & Skills

  • Graduation in any stream
  • Freshers also can apply
  • Strong organizational, multitasking, and time-management skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and basic IT handling.
  • Good written and verbal communication skills.
  • Ability to coordinate with multiple teams and work under minimal supervision.
  • High level of integrity, accountability, and attention to detail.

Benefits

  • Provident Fund (PF)
  • Gratuity
  • Medical Insurance
  • Additional benefits as per organizational policy.

Work Environment

  • Opportunity to work with a purpose-driven team dedicated to social development.
  • Exposure to field programs and community initiatives.

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