Talent Acquisition Coordinator

Welcome to Frontline Managed Services – where innovation, technology, and efficiency converge to redefine the landscape of IT, Financial, and Administrative Managed Services for legal and professional service firms. As pioneers in the industry, we are driven by a relentless commitment to excellence.

Join Our Team and Be a Catalyst for Change

We don't just follow industry standards; we set them. Our dynamic environment thrives on pushing boundaries and embracing challenges. We are more than a workplace; we are a community of forward-thinkers dedicated to shaping the future.

Position Overview 

Are you an organized, detail-driven professional who loves turning chaos into clarity?  We're looking for a Recruiting Coordinator to power the engine behind our talent acquisition efforts in India.  In this role, you will provide high-impact administrative support to recruiters, coordinate candidates coming from staffing agencies, produce agency performance reporting, and orchestrate interview scheduling that delights candidates and hiring teams alike.  If you thrive in fast-paced environments, excel at communication and logistics, and care deeply about flawless candidate experiences, this opportunity is for you. 

Work Schedule & Shift - Monday - Friday 12:00pm - 9:00 pm IST 

Work Location - In Office Penha de Franc, Goa 403521

What You'll Do

Candidate & Interview Operations

· Own end-to-end interview scheduling, aligning candidates, hiring managers, and interview panels and manage reschedules and conflicts with urgency and professionalism.

· Maintain real-time status in the ATS (e.g., stage changes, notes, tags) to ensure data integrity, visibility, and on-time reporting.

· Draft and send candidate communications (updates, expectations, logistics, directions to office, next steps) in a consistent, brand-right voice.

· Coordinate online candidate assessments and ensure completion.

 Recruiter Administrative Support

· Partner with recruiters on requisition administration, pipeline organization, etc.

· Create and maintain trackers, interview day rosters, and weekly progress snapshots to keep teams aligned.

· Support offer logistics (collect documents, verify details, coordinate background check initiation with HR) while handing off to HR for onboarding.

 Staffing Agency Coordination & Reporting

· Serve as the primary scheduling and logistics contact for staffing agency submissions; acknowledge profiles, manage interview calendars, and provide timely feedback loops.

· Monitor agency submissions, interview progress, and basic KPIs through our Applicant Tracking System and create monthly SLA dashboards for leadership.

· Enforce process expectations with partners (profile format, SLAs, required fields) and escalate blockers proactively.

 Systems, Compliance & Quality

· Keep the ATS immaculate: accurate stages, disposition reasons, source coding (direct, referral, agency), and compliance notes.

· Partner with HR on document collection and data checks to support compliant, consistent records across ATS/HRIS.

· Contribute to continuous improvement by documenting runbooks, updating templates, and proposing workflow optimizations.

What You Bring

· Bachelor's degree preferred (Human Resources, Business Administration, Communications, or related field).

· –3 years of experience in recruiting coordination, HR coordination, executive scheduling, or similar operations role.

· Exceptional English communication skills (written and verbal) and professional presence with candidates, hiring managers, and agency partners.

· Proven experience with calendar management and planning across multiple stakeholders.

· Strong Excel skills for trackers and light reporting.

· Detail orientation with a bias for action: you notice errors, you flag them & fix them and prevent recurrence with better checklists/templates.

· Comfort in high-growth environments—managing priorities, following checklists, and meeting SLAs without sacrificing quality.

· Familiarity with India hiring norms, documentation practices, etc.

Not Sure You Meet Every Requirement?

We know that great candidates may not match every qualification listed. If you're excited about the role and believe you could be a strong fit, we encourage you to apply. We value potential and a growth mindset as much as experience.

Join Us

At Frontline Managed Services, we celebrate different backgrounds, experiences, and perspectives. We are committed to building a team that reflects the clients and communities we serve.