Mis Executive

Job Title: MIS Executive

Location: Mumbai

Department: Learning & Development (HR)

Reports to: Manager/Sr. Manager

Employment Type: Full-Time

Job Overview:

We are looking for a detail-oriented and highly organized MIS Executive to join our team. This role will primarily focus on managing Management Information Systems (MIS) tasks, vendor management, invoicing processes, stakeholder coordination, and Learning Management System (LMS) administration. The ideal candidate should have strong analytical skills, excellent communication abilities, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

MIS Reporting and Analysis:

• Prepare and manage regular reports and dashboards related to L&D
• Conduct data analysis and provide insights on various operational areas.
• Ensure accuracy and consistency of MIS reports and provide recommendations for process improvements
• Maintain and update database systems to ensure data integrity and ensure green audit

Vendor Management:

• Coordinate and liaise with vendors to ensure smooth and efficient operations
• Assist in vendor selection, negotiations and managing contracts
• Track and monitor vendor performance to ensure adherence to agreements
• Resolve any vendor-related issues or disputes in a timely manner
• Liaise with vendors to source training requirements

Invoicing:

• Process invoices for various business transactions, ensuring accuracy and timely submission
• Coordinate with the finance department to ensure payments are processed on time
• Manage and maintain records of invoices, payments, and any other related documentation
• Assist with financial reporting related to invoicing and payments.

Stakeholder Coordination:

• Act as a key point of contact for internal and external stakeholders
• Ensure effective communication between stakeholders for seeking nominations for our calendarized training programs, projects
• Coordinate with participants to ensure timelines, deliverables and updates
• Maintain and update relevant project documents and reports for stakeholders
• Send calendar invites and reminders to participants
• Track completion of mandatory compliance training
• Follow-up with defaulters and ensure completion within timelines
• Escalating issues beyond influence

LMS Management:

• Oversee the administration and functionality of the Learning Management System (LMS).
• Upload monthly calendars, monitor training programs, user access, track feedback, and course completion.
• Liaise with LMS backend team for troubleshooting
• Provide support to employees for LMS-related queries and issues
• Analyze LMS data to generate reports on employee training progress and completion rates

Others:

• Prepare creatives/artwork for org-wide mailer communication

Required Qualifications:

• Bachelors degree in any field
• Proven experience as an MIS Executive or in a similar role, preferably with exposure to vendor management and invoicing
• Familiarity with Learning Management Systems (LMS) and basic HR software.
• Strong knowledge of Microsoft Excel, Word, and PowerPoint. Knowledge of database management systems is a plus.
• Excellent communication, organizational, and interpersonal skills.
• Attention to detail with the ability to work independently and in a team environment.
• Ability to prioritize tasks and manage multiple projects simultaneously

Desired Skills and Attributes:

• Experience with vendor management tools and invoicing software
• Strong analytical skills and the ability to interpret complex data
• Ability to manage multiple stakeholders and adapt to evolving business needs.
• Problem-solving mindset with the ability to troubleshoot issues quickly.
• Proactive and self-motivated with a positive attitude

Additional Information:

You will have to clear 4 stages of interview:

1. HR

2. Head - L&D

3. Excel Test

4. Head - HR