
Admin Assistant
10 hours ago
Key Responsibilities
Office & Facility Management
- Oversee daily office operations, ensuring cleanliness, safety, and efficiency.
- Manage office supplies, stationery, and equipment inventory.
- Coordinate with vendors, service providers, and maintenance staff.
- Ensure compliance with company policies and statutory requirements.
Administrative Support
- Manage correspondence, documentation, and filing systems (physical & digital).
- Draft, review, and circulate memos, reports, and official communications.
- Organize meetings, prepare agendas, take minutes, and follow up on action items.
- Manage calendars, travel bookings, and itineraries for senior executives.
Staff & HR Coordination
- Support HR in onboarding, attendance, and leave management.
- Maintain employee records and assist in organizing training sessions.
- Coordinate team activities, workshops, and office events.
Financial & Compliance Assistance
- Assist in preparing expense reports, vendor payments, and petty cash management.
- Maintain records of office expenditures and budgeting.
- Support audit requirements by ensuring proper documentation.
Project & Event Coordination
- Provide administrative support for ongoing projects.
- Assist in planning and executing internal events, meetings, and conferences.
- Track deadlines and ensure timely completion of assigned tasks.
Qualifications & Skills
- Education: Bachelor's degree in Business Administration/Management or equivalent.
- Experience: 2–5 years of experience in administrative or executive-level office management.
- Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Strong verbal and written communication skills.
- Organizational Skills: Excellent multitasking, time management, and problem-solving abilities.
- Leadership: Ability to supervise staff, delegate tasks, and manage office operations efficiently.
- Confidentiality: Strong integrity in handling sensitive information.
Working Conditions
- Location: Office-based with occasional field/vendor coordination.
- Schedule: Full-time (as per company policy).
- Reporting to: Admin Manager / HR Manager / Director (depending on structure).
Key Attributes of a Successful Admin Executive
- Strong organizational and leadership abilities.
- Proactive and solution-oriented mind-set.
- Professional and approachable demeanour.
- Ability to handle multiple priorities under pressure.
Job Type: Full-time
Language:
- Hindi (Preferred)
- English (Preferred)
Work Location: In person
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