Admin Assistant

10 hours ago

Surat, Gujarat, India Kakadiam Full time ₹ 6,00,000 - ₹ 8,00,000 per year

Key Responsibilities

Office & Facility Management

  • Oversee daily office operations, ensuring cleanliness, safety, and efficiency.
  • Manage office supplies, stationery, and equipment inventory.
  • Coordinate with vendors, service providers, and maintenance staff.
  • Ensure compliance with company policies and statutory requirements.

Administrative Support

  • Manage correspondence, documentation, and filing systems (physical & digital).
  • Draft, review, and circulate memos, reports, and official communications.
  • Organize meetings, prepare agendas, take minutes, and follow up on action items.
  • Manage calendars, travel bookings, and itineraries for senior executives.

Staff & HR Coordination

  • Support HR in onboarding, attendance, and leave management.
  • Maintain employee records and assist in organizing training sessions.
  • Coordinate team activities, workshops, and office events.

Financial & Compliance Assistance

  • Assist in preparing expense reports, vendor payments, and petty cash management.
  • Maintain records of office expenditures and budgeting.
  • Support audit requirements by ensuring proper documentation.

Project & Event Coordination

  • Provide administrative support for ongoing projects.
  • Assist in planning and executing internal events, meetings, and conferences.
  • Track deadlines and ensure timely completion of assigned tasks.

Qualifications & Skills

  • Education: Bachelor's degree in Business Administration/Management or equivalent.
  • Experience: 2–5 years of experience in administrative or executive-level office management.
  • Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Communication: Strong verbal and written communication skills.
  • Organizational Skills: Excellent multitasking, time management, and problem-solving abilities.
  • Leadership: Ability to supervise staff, delegate tasks, and manage office operations efficiently.
  • Confidentiality: Strong integrity in handling sensitive information.

Working Conditions

  • Location: Office-based with occasional field/vendor coordination.
  • Schedule: Full-time (as per company policy).
  • Reporting to: Admin Manager / HR Manager / Director (depending on structure).

Key Attributes of a Successful Admin Executive

  • Strong organizational and leadership abilities.
  • Proactive and solution-oriented mind-set.
  • Professional and approachable demeanour.
  • Ability to handle multiple priorities under pressure.

Job Type: Full-time

Language:

  • Hindi (Preferred)
  • English (Preferred)

Work Location: In person

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