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Project Coordinator
2 weeks ago
Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic's complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.
What is The RoleWe're always looking for motivated, detail-oriented people who are eager to learn and grow their skills. Right now, we're looking for a Project Coordinator to join our Elastic IT Team. This team supports critical business operations while helping enhance and improve our various SaaS platforms.
In this role, you'll help keep projects organized, track progress, and make sure information flows smoothly between team members and stakeholders. You'll play a key role in supporting initiatives like improving customer tools, streamlining processes, and keeping project documentation up to date. This position is a great opportunity to gain hands-on experience working with cross-functional teams in a fast-paced, global environment.
We're looking for someone who is organized, collaborative, and enjoys problem-solving. You should feel comfortable working with people at all levels of the organization, have a keen eye for detail, and be open to learning new tools and methods.
What You Will Be Doing- Assist Project Managers in organizing, tracking, and reporting on project activities and milestones.
- Schedule and coordinate meetings, prepare agendas, and document meeting notes and action items.
- Maintain project documentation, timelines, and task lists.
- Update project tracking tools (such as Kanban boards, Jira, or similar) to reflect current progress.
- Follow up with stakeholders to ensure tasks and deliverables are on track.
- Help identify risks or issues and escalate them to the Project Manager when needed.
- Support communication between teams to ensure alignment and clarity on next steps.
- Work with transformation teams to keep business project tasks on track.
- 1–2 years of experience in a project coordination, administrative, or similar support role (internships or co-op experience welcome).
- Strong organizational skills and attention to detail.
- Good written and verbal communication skills.
- Comfortable working with productivity and collaboration tools (Google Workspace, Microsoft Office, etc.).
- Interest in learning about project management methodologies (Agile, Scrum, Kanban).
- A proactive attitude and willingness to take initiative.
- Familiarity with project tracking tools (e.g., Jira, SPM).
- Experience in a technology or SaaS environment.
- Knowledge of Salesforce, ERP (SAP, Netsuite, etc)
- Any project management coursework or certifications (e.g., CAPM, Scrum Fundamentals).
As a distributed company, diversity drives our identity. Whether you're looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn't matter if you're just out of college or your children are; we need you for what you can do.
We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.
- Competitive pay based on the work you do here and not your previous salary
- Health coverage for you and your family in many locations
- Ability to craft your calendar with flexible locations and schedules for many roles
- Generous number of vacation days each year
- Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
- Up to 40 hours each year to use toward volunteer projects you love
- Embracing parenthood with minimum of 16 weeks of parental leave
Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.
We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email We will reply to your request within 24 business hours of submission.
Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)
Elasticsearch develops and distributes encryption software and technology that is subject to U.S. export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Russia, Syria, the Crimea Region of Ukraine, the Donetsk People's Republic ("DNR"), and the Luhansk People's Republic ("LNR"). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.
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