Senior Administrative Assistant cum Travel Desk
2 days ago
This opportunity is for Navi Mumbai (Airoli) location.
The Senior Administrative Assistant cum Travel Desk Coordinator will provide comprehensive administrative support to the organization while managing all aspects of employee travel. This dual role requires strong organizational skills, attention to detail, and the ability to multitask across administrative and travel-related functions.
Key Responsibilities:
Travel Desk Management
- Plan, book, and coordinate domestic and international travel (flights, trains, hotels, transport).
- Negotiate with travel agencies, airlines, and hotels for cost-effective arrangements.
- Ensure compliance with company travel policies and budget guidelines.
- Assist employees with visa applications, travel insurance, and related documentation.
- Maintain travel records and prepare expense reports for management review.
Administrative Support
- Manage calendars, schedule meetings, and coordinate appointments for senior management.
- Prepare reports, presentations, and correspondence with accuracy and professionalism.
- Maintain office records, filing systems, and confidential documents.
- Handle procurement of office supplies and ensure smooth day-to-day operations.
- Support HR and finance teams with documentation, reimbursements, and compliance tasks.
Qualifications & Skills
- Bachelor's degree in Business Administration or related field.
- 5+ years of experience in administrative support and travel coordination.
- Proficiency in MS Office Suite and travel booking tools/software.
- Strong communication and interpersonal skills.
- Ability to prioritize tasks and manage multiple deadlines.
- Knowledge of visa processes, travel regulations, and vendor management.
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