Billing Executive

1 day ago

Panchkula, Haryana, India Alter Ego Pharmaceuticals Full time

Job Description – Billing & Dispatch Executive (PCD Pharma Company)

Position: Billing & Dispatch Executive / Billing Accountant

Industry: PCD Pharma / Pharmaceutical Marketing

Location: Panchkula

Employment Type: Full-time

Role Overview

We are looking for a responsible and detail-oriented Billing & Dispatch Executive to handle day-to-day billing, order processing, dispatch coordination, and stock entry for our PCD Pharma operations. The role requires accuracy, speed, and knowledge of pharma invoicing, batch details, and GST.

Key Responsibilities1. Billing & Documentation

  • Generate sales invoices in Tally/ERP with correct GST, HSN codes, schemes, and batch numbers.
  • Create challans, credit notes, debit notes, and transport documents.
  • Ensure accurate PTR/PTD, discounts, and PCD scheme calculations.
  • Maintain customer ledger and update daily billing status.

2. Dispatch Management

  • Coordinate with warehouse/packing team for order picking, packing, and dispatch.
  • Prepare GR/Transport slips, e-way bills (if required), and courier documentation.
  • Ensure timely dispatch of all PCD orders to distributors/stockists.
  • Track shipment status and update customers when required.

3. Stock & Inventory Control

  • Enter stock inward/outward entries in the system.
  • Maintain batch-wise stock, expiry details, and return/replace entries.
  • Coordinate with the store team for product availability and shortages.
  • Assist in monthly physical stock verification.

4. Accounts-Related Support

  • Update and maintain daily sales register.
  • Reconcile dispatch vs billing reports.
  • Coordinate with the accounts team for outstanding payments.
  • Maintain proper filing of invoices, challans, and dispatch records.

5. Coordination & Communication

  • Communicate with distributors, field team, and logistics partners.
  • Ensure all dispatches meet compliance, packaging, and documentation standards.
  • Resolve billing or dispatch errors quickly.

Required Skills & Qualifications

  • 1–2 years experience in billing/dispatch, preferably in pharma or FMCG.
  • Knowledge of MARG
  • Understanding of GST, HSN codes, pharma batch details.
  • Good communication and coordination skills.
  • Basic knowledge of MS Excel (reports, logs, etc.).
  • Attention to detail and ability to work in fast-paced environment.

Job Types: Full-time, Permanent

Pay: ₹10, ₹17,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Paid sick time
  • Paid time off

Work Location: In person

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