Admin Executive

1 week ago

Pune, Maharashtra, India Heera Software Private Limited Full time

Pune

Job Location

1-3 Years

Experience
Graduate

Qualification

30 Oct, 2025

Job Posted On

Job Description
We're looking for a proactive and detail-oriented
Admin Executive
to manage day-to-day office operations and ensure smooth functioning across departments. The ideal candidate will handle facilities, vendors, procurement, travel, and asset management while maintaining a secure and compliant workplace. This role demands strong coordination, multitasking, and communication skills to support administrative efficiency and a positive work environment.

Responsibilities

  • Oversee daily administrative operations, ensuring a clean, secure, and efficient work environment with uninterrupted utilities.
  • Supervise housekeeping, coordinate maintenance and repairs, and manage seating arrangements and workstation allocations.
  • Coordinate with vendors for housekeeping, stationery, cafeteria, pest control, and courier services.
  • Manage procurement, stock control, AMCs, quotations, and vendor payment processing.
  • Maintain accurate records of office assets, IT peripherals, and consumables, ensuring proper tagging and tracking.
  • Conduct periodic asset verification and manage inward/outward documentation.
  • Handle travel bookings (flights, trains, cabs, hotels) for employees and guests, and manage courier services.
  • Maintain documentation of dispatches, deliveries, and ensure timely logistics support.
  • Support audits, ISO documentation, and maintain compliance, fire safety, and insurance records.
  • Collaborate with HR on employee engagement activities, events, and celebrations.
  • Provide administrative assistance during meetings, trainings, and internal/external audits.

Skills

  • Bachelor's degree in any discipline (preferably B.Com/BBA).
  • 1-3 years of experience in Administration or Facility Management, preferably in the IT sector.
  • Strong coordination and multitasking abilities.
  • Good written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Knowledge of procurement, vendor handling, and expense tracking.
  • Exposure to ISO or compliance processes will be an added advantage.

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