Personal Assistant to MD

4 days ago

Bengaluru, Karnataka, India Arting Digital Private Limited Full time US$ 40,000 - US$ 80,000 per year

Position-Personal Assistant to MD

Location-Bangalore

Experience-1+ yrs

Notice Period-Immediate Joiner

Skills-Managing calendars,scheduling meetings,Preparing reports, presentations,Meeting & Event Coordination,Experienced Personal Assistant skilled in calendar management, executive coordination, travel planning, and confidential communication with senior leadership

Key Roles & Responsibilities:

  1. Administrative Support

  2. Managing calendars, scheduling meetings, and appointments.

  3. Organizing travel arrangements, itineraries, and accommodations.
  4. Maintaining and organizing files, records, and documents.
  5. Preparing reports, presentations, and correspondence.

  6. Handling confidential information with discretion

  7. Communication Management

  8. Acting as the point of contact between the manager and internal/external stakeholders.
  9. Screening and managing phone calls, emails, and messages.
  10. Drafting and sending official emails, letters, and memos.

  11. Coordinating with departments or external parties as directed.

  12. Meeting & Event Coordination

  13. Organizing and preparing materials for meetings.
  14. Taking minutes during meetings and following up on action items.

  15. Scheduling and managing business events, conferences, or team activities.

  16. Task & Project Assistance

  17. Assisting with day-to-day tasks and special projects.
  18. Conducting basic research and preparing briefing notes.

  19. Ensuring deadlines and priorities are met efficiently.

  20. Office & Resource Management

  21. Managing office supplies and liaising with vendors for office requirements.
  22. Coordinating with HR, Admin, or Accounts teams for specific tasks.

  23. Ensuring smooth office operations in the absence of the manager.

  24. Personal Support (if applicable)

  25. Handling some personal errands, bookings, or appointments for the manager.
  26. Supporting in social or professional networking events..

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