Manager - Laboratory

Job Description for

Manager – Laboratory

Document Number

NAYA-HR-LAB-JD-11

Version / Revision

01 / 01

Date

28 / AUG / 2024

Prepared by

System Coordinator

Reviewed by

Area Manager

Approved by

HOD

AMENDMENT DETAILS

Amendment

Discard

Insert

Notes on Amendments

No

Date

DD.MM.YYYY

Details

Rev No.

Details

Rev No.

1

00

New Procedure

NAYA-HR-LAB-JD-11

01.00

Organizational Change Requirement

2

Revised Procedure

NAYA-HR-LAB-JD-11

01.00

Revised Procedure

NAYA-HR-LAB-JD-11

01.01

Annual Review done. No Changes required

• JOB PURPOSE

• Provide timely, accurately and adequate analytical support to processing plants and marketing for monitoring quality of product at various stages & provide analytical support to TS for optimisation, Trouble shooting, new development, innovation & improvements in lab.

• Responsible for Safety, RIMS, NABL, IT, LIMs, training, external audits, internal audits, Proficiency testing, In-house competency monitoring.

• Ensure 100% availability, operability, calibration and accuracy of all the analytical/other instruments.

• Ensure compliance w.r.t safety rules and regulation, PPE uses, good practices including calibration, and training of manpower.

Review of international standards viz., ASTM, IP, UOP, ISO, BIS, APHA etc. and accordingly update SOPs and its implementation.

• ORGANISATIONAL CHART

• RESPONSIBILITIES

RESPONSIBILITIES

ACTIVITIES

QUALITY MANAGEMENT SYSTEM

Team Management: To achieve the team's objectives and continue to do so over time.

• Ensure safety practices and work instructions are followed during his shifts.
• Communication with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Off sites, EPS, CPP, etc.
• Thorough and updated knowledge of IQCM, BIS specification, export, manufacturing specs and respective test methods and significance of test parameters.
• Updation of standard test methods viz, ASTM, IP, ISO, UOP, BIS, APHA, etc. and ensuring the subordinates are trained and updated.
• Ensuring proper manning, job distribution and utilization of resources during the shift.
• Ensure analysis is conducted as per schedule and SOP.
• Ensuring the sample analysis is as per schedule, reliability of results and timely validation of results in LIMS.
• Certification of Products for dispatch and ensure sample retention.
• Confirmation of abnormalities before highlighting to the concerned customer. Informing abnormalities to his superiors.
• Coordinate re-test / repeat test as per Area Manager to map competency of individuals to verify their performance and reliability of analysis and maintain records.
• Initiate development activities to enhance the skill levels.
• Ensuring internal and external calibrations as per NABL requirements.
• Ensuring adequate stock of chemicals, CRMs and consumables.
• Maintaining the data as per NABL requirement
• Conducting special tasks such as Blend studies for new product development, Fuel additive performance evaluation, plant/unit trouble shooting
  Attending instrument trouble shoots.

Planning & Budgeting: Annual & Facilities plan : To define a business plan that satisfies short and long term business goals

Authority: To correct any deviations in the process with respect to analytical requirements.

• Ensuring proper usage of analytical resources.
• Recommending replacement of spares / consumables to respective Area Managers for procurement action.
  Execution of calibration and maintenance as per PM schedule. Upgrading of inventory of the spares replaced during PM/BD

Systems, Policies & Procedures: To create a management framework with the capability to achieve targeted gross margin performance.

• Ensuring systems and procedures as per RIMS
• Maintain ERIM documentation and records in his area.

Perform periodic internal audits as per management requirement and conduct dept. audits.

Maintaining records as per NABL requirements

MIS: To enable timely decision making to achieve the business's targets.

• Timely validation of results in LIMS
• Timely highlighting of abnormality/product failure through LIMS/telephonically.

Coordination Internal & External

• Coordination with various plant agencies viz., ISBL, OSBL, Dispatch, jetty, COT, Offsites, EPS, CPP, maintenance, etc.
• Coordination with vendors for PM and calibration

Management: To always ensure achievement of targeted outcomes as efficiently as possible while complying with process design standards & Statutory regulations

• Timely & accurate validation of results and reporting
  Certification of products and issuance of quality certificates to customers

ENVIRONMENT MANAGEMENT SYSTEM

Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations.

• Ensure working with all PPE's as per safety procedures at work location & incident-free working.
• Maintain and enhance safety Standards to ensure Zero LTI.
• Ensure housekeeping of Laboratory Area including gas cylinder house and sample retention area.

OHSAS

"HSEF - Care & Welfare: To achieve any safe and healthy workplace.

Authority: To stop any unsafe job on observation"

• Usage and availability of PPEs.
• Follow HSEF guidelines as per RIMS.
• Comply with audit recommendations.
• Ensure execution of non-routine activity as per work permit.
• Report near miss, highlight unsafe conditions and acts.
• Report incidents / accidents in the department during the shift.
  Ensuring safety compliance by contract workmen.

EnMS 50001:2011

Energy Management systems ISO 50001:2011

Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System and complying with the same.

• KEY CHALLENGES

• Ensuring availability of instruments all the time by avoiding its downtime.

• Ensuring availability of chemicals, consumables.

• Ensuring adequate performance of instrument.

• Ensure 100% reliability and zero% downtime of analytical services.

Compliance of NABL accreditation processes.

• KEY DECISIONS

• Made by Jobholder:

• Instrument calibration approvals

• Periodic maintenance

• Product Release.

Planning for chemicals, CRMs and spare procurement

• Recommendations to superior:

• Suggestion for new test method / instruments.

• Implementation strategy on new projects and new products.

Requirements of infrastructure.

• INTERACTIONS

• Internal Interactions:

• Inter departmental interactions with team members for smooth operation of department.

• With Operation and EPS for technical issues /day to day operation.

With Safety, IT, Maintenance, Units for quality, LIMS, Maintenance issues.

• External Interactions:

• With various vendor for AMC/ maintenance/spares of instruments.

With instrument vendors for technical discussions.

• DIMENSIONS

• Planning for optimisation of use of chemical and spares.

• Planning for minimizing the wastage of chemicals & spares.

• Ensure safe & accident/incident free working.

• Chemical inventory management.

Management of required spares and consumables

• Team Size: Direct Reports: 2 to 3 Indirect Reports: 2 to 4

• SKILLS & KNOWLEDGE

• Educational Qualifications & Certifications:

Min M. Sc. / B. SC. Chemistry with good working knowledge of Petroleum Refinery Laboratory

• Relevant (Functional/Level) & Total Years of Experience:

Total 12+ years of experience in Petroleum Refinery Laboratory.

• Functional Skills:

• Knowledge of petroleum testing and product specifications.

• He should have experience of coordination with various functions.
  He should have operational experience of latest sophisticated instruments/ analysers/ equipment.

• Behavioural Skills:

• Team building, Result orientation.

• Customer focus, operational excellence.
• Good learner and trainer.